Capture Expense fully manages your cumulative mileage bands, automatically calculating your rate per kilometre changes depending on fuel, engine size, and distance travelled in the given tax year—so you’ll always reimburse the right amount in line with Revenue’s civil service rates.
You’ll also automatically calculate distance based on the lower of either the employee’s home or their normal place of work, so you’re fully covered with Revenue’s guidelines.
Can Capture Expense handle digital and emailed receipts?
Handling digital or emailed receipts is a breeze with Capture Expense. We’ve designed our platform to accommodate a modern workflow, where receipts often come in various digital formats, including email attachments, or even embedded directly within the body of an email. Our system seamlessly manages these by extracting the relevant data and automatically creating a receipt for the claimant. It converts the entire email into an attachment, either generating a new expense entry or matching it to an existing card transaction.
For those who prefer using their smartphones, our mobile app provides an equally straightforward option. Simply snap a picture of your receipt, and the app takes care of the rest, from data extraction to expense creation or matching. This flexibility ensures that regardless of how you receive or manage your receipts, Capture Expense integrates smoothly into your process, making expense management hassle-free and efficient.
Digital receipts are legally recognized in several countries, including UK, Ireland, Australia, Belgium, Denmark, Luxembourg, The Netherlands, Spain, and the United States, among others. Recognizing the global nature of business today, Capture Expense is designed to accommodate these international standards, ensuring your expense management processes remain compliant, no matter where your business operates.
How does the platform integrate into my accounting software?
Integrating Capture Expense with your accounting software goes beyond simple connectivity; it’s about transforming your expense management into a seamless, efficient part of your business ecosystem. By eliminating the need for manual data entry, we significantly reduce the risk of human error—a common pitfall of manual processes that can lead to inaccuracies in your financial records. Moreover, automating the transfer of data between Capture Expense and your accounting system saves valuable time and resources, allowing you to bid farewell to the cumbersome task of manual spreadsheet management. It’s an essential step forward as businesses increasingly move towards digital solutions to automate and streamline processes.
The impact of this integration on productivity and operational efficiency cannot be overstated. Manual expense tracking, often seen as a necessary evil, typically requires employees to spend hours each week gathering receipts, filling out forms, and reconciling expenses. This not only diverts time away from more strategic activities but also introduces opportunities for errors that can complicate financial management. By automating these processes and ensuring a direct link between Capture Expense and your accounting software, we empower your employees to redirect their focus towards tasks that drive business growth and competitiveness.
Our integrations with leading accounting platforms like Cintra, Sage, and Xero, alongside customizable export options and a versatile RESTful API service, are designed to make this transition as smooth as possible. Whether you have straightforward needs or require more complex data integration capabilities, Capture Expense is committed to providing a solution that enhances your business’s efficiency and accuracy. In embracing automation and integration, we’re not just talking about cutting down on manual work—we’re enabling your business to leverage new levels of productivity and operational excellence.
