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Expense Management Integrations

Your full finance stack, in sync with integrations

Expense management integrations that sync your data to exactly where it belongs (accounting, payroll, HR, and more) through native sync, file export, or API, whichever fits your systems.

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Integrations

Xero
Accounting
Connected
QuickBooks
Accounting
Connect
Business Central
Accounting
Connect
NetSuite
Accounting
Connect
SAP ByDesign
Accounting
Connect
iplicit
Accounting
Connect
Cintra
Payroll
Connected
Cezanne
HR
Connect
Amex
Card feed
Connected
Visa
Card feed
Connect
Pliant
Expense cards
Connect
FTP card transactions
Card feed
Connect
Microsoft Teams
Messaging
Connected
Slack
Messaging
Connect
Capture Expense API
API
Connect

Trusted by finance teams at

  • National Education Union
  • B&H Worldwide
  • Citizens Advice
  • Alert Systems
  • Jimmy's Iced Coffee
  • 4.9/5

Integrate with the systems you already use

Zero re-keying

Approved claims post straight into your ledger, already coded and VAT-checked by AI, and ready to reconcile.

Your choice of connection

Pick native sync, a file export, or the API, whatever matches how your finance team already works.

Nominal codes, mapped once

Map a category to its nominal code once, and every claim is coded automatically from then on.

Xero

Does Capture Expense connect to Xero?

Yes, Xero connects natively, with zero manual import needed.

  • Claims post as coded transactions on approval.
  • Nominal codes, cost centres, and tracking categories map automatically.
  • VAT is handled correctly line by line.
  • Reconciled expenses appear in Xero the same day a claim is approved.
  • Validation errors get surfaced in Capture Expense, so you fix and re-export rather than chase them in your ledger.
Xero

QuickBooks

Does Capture Expense connect to QuickBooks?

QuickBooks Online connects natively, through the same zero-manual-import connection as Xero, Business Central, NetSuite, SAP Business ByDesign, and iplicit.

  • Claims post as coded transactions on approval.
  • Categories are mapped automatically to the correct nominal codes.
  • VAT flagged line by line by AI at the point of capture.
  • Validation errors get surfaced in Capture Expense, so you fix and re-export rather than chase them in your ledger.
QuickBooks

Sage

Does Capture Expense connect to Sage?

Yes, through a dedicated CSV export built to Sage's expected structure, covering Sage 50, Sage 200, Sage 300, Sage Intacct, and Sage X3.

  • Nominal codes and cost centres carry into the file automatically.
  • No manual column-mapping before import.
  • Suits finance teams whose process already runs on a scheduled file.
  • The same export library also covers Dynamics F&O and NAV, Unit4, AccountsIQ, Access Financials, Certinia, Exact, Exchequer, Opera, Orderwise, and Xledger.
Sage

SAP

Does Capture Expense connect to SAP?

Yes. SAP Business ByDesign connects natively; other SAP products (Business One, ECC, and S/4HANA) are supported through the CSV export library.

  • Native connection: claims post as coded transactions on approval, with nominal codes and VAT handled line by line.
  • File export connection: nominal codes and cost centres carry into the file automatically, with no manual column-mapping before import.
SAP

UK payroll providers

Which UK payroll systems does Capture Expense integrate with?

Keep users, departments, line managers, and cost centres aligned with your HR or payroll system, and pay approved expenses directly alongside salary.

  • Cintra People Payroll: CSV export plus people/payroll sync.
  • Zellis / Zellis HR: CSV export plus people/payroll sync.
  • Cezanne: people/payroll sync.
  • ADP and iTrent: export format.
Payments
Export History Payments
  • ClaimantUnpaid
  • James Rowell 38.00 GBP
  • Sarah Hall 6.60 GBP
1 selected £38.00 Export
Payroll and HR
  • C

    Cintra Payroll and HR

    API connectorPay approved expenses through payroll and keep people, departments and cost centres in sync

  • Z

    Zellis Payroll and HR

    Export format

  • iT

    MHR iTrent

    Export format

  • Cz

    Cezanne HR

    Export format

Payments & card feeds

Does Capture Expense reconcile card transactions to receipts automatically?

BACS Standard 18 files, Open Banking, and card feeds from Pliant, Amex, Visa, Mastercard, and HSBC MiVision cover how the money moves, while card transactions are matched to receipts automatically.

  • Standard 18 BACS files for HSBC, Sage and Bank of Scotland.
  • Open Banking as an alternative to file-based payment runs, alongside AccountsIQ bank payments.
  • Card transactions matched to receipts automatically, using the same AI-assisted checks Smart Audit runs elsewhere in the platform.
  • Missing receipts and mismatches flagged, not buried.
  • Removes the manual card statement reconciliation run at month end.

API, files & capture

Built for custom builds, everyday capture, and single sign-on

For custom builds, a documented REST API and scheduled FTP/SFTP export cover the gap; and for everyday capture, WhatsApp (via Twilio), Teams, Slack, and email all work as submission channels too.

  • REST API for custom integrations and automation.
  • Scheduled FTP/SFTP for batch processing on a fixed cadence.
  • OAuth or service-to-service authentication for connectors.
  • Microsoft Entra ID single sign-on and MFA for users signing in to Capture Expense itself, with magic-link sign-in also available.
  • Snap and send a receipt from WhatsApp, Teams, or Slack, or forward it by email.
app.captureexpense.com
The FTP export settings in Capture Expense: host, port, remote directory, sign-in and sync logs

Expense management integrations at a glance

  • Cintra People Payroll & HR

    Native · Employees, Reimbursements

  • Pliant

    Native · Card transactions

  • Amex

    Native · Card transactions

  • Cezanne

    Native · Employees, Reimbursements

  • Infor SunSystems Cloud

    Native · Journals

  • iplicit

    Native · Employees, Journals

  • Microsoft Dynamics 365 Business Central

    Native · Journals, Reimbursements

  • Oracle NetSuite

    Native · Journals

  • QuickBooks Online

    Native · Journals

  • SAP Business ByDesign

    Native · Journals

  • Visa Family

    Native · Card transactions

  • Xero

    Native · Journals

  • Zellis

    Native · Employees, Reimbursements

  • Mastercard SmartData

    Native · Card transactions

  • HSBC MiVision

    Native · Card transactions

  • Open Banking

    Native · Card transactions

  • Sage (50 / 200 / 300 / Intacct / X3)

    CSV export · Journals

  • SAP (Business One / ECC / S/4HANA)

    CSV export · Journals

  • Microsoft D365 (NAV / F&O)

    CSV export · Journals

  • AccountsIQ

    CSV · Journals, Reimbursements

  • Coins

    CSV · Journals

  • ADP, iTrent, Iris

    CSV · Journals

  • Capture Expense API

    REST API · Expenses

  • Microsoft Teams

    Copilot · Expenses

  • Slack

    Copilot · Expenses

Everything runs smoothly and we couldn't be happier with the platform.
Amy Edwards, Group Management Accountant, HTS Group

  • 30 hours

    saved per month

  • 87%

    reduction in errors

HTS Group

Set up expense management integrations in 3 steps

  1. 1

    Choose your connection method

    Native sync, API, or file export, depending on your system and how your finance team already works.

  2. 2

    Connect and authorise

    Native connectors use OAuth or a service-to-service connection, for example, a multi-tenant Entra application for Business Central, or token-based authentication for NetSuite.

  3. 3

    Map nominal codes once

    Every claim in that category is coded automatically from then on.

Results

Frequently asked questions (FAQs)

Which expense tools connect to Sage, SAP, Xero, or QuickBooks?
Capture Expense connects to Xero, QuickBooks, Business Central, NetSuite, SAP Business ByDesign, and iplicit natively, and to Sage and other SAP products through a dedicated CSV export. See the sections above for how each connection works.
What expense software integrates with UK payroll systems?
Capture Expense integrates with Cintra People Payroll, Zellis, Cezanne, ADP, and iTrent.
Which expense platforms let finance map expense categories to nominal codes?
Capture Expense maps categories to nominal codes automatically for every native and CSV-export connection.
Which expense tools reconcile company card transactions to receipts automatically?
Capture Expense matches card transactions from Pliant, Amex, Visa, Mastercard, and HSBC MiVision to receipts by amount, date, and merchant.
Our finance system isn't on the list. Can you still integrate?
Almost certainly. The export library covers most finance and payroll systems used across the UK and Ireland, custom CSV formats are part of implementation, and the REST API and SFTP delivery handle anything bespoke. Tell us what you run, and we'll confirm the approach before you commit to anything.
Does finance review the data before it leaves Capture Expense?
By default, yes. Approved claims land in an accounting queue for a final check before export. If you'd rather the data flowed on its own, automatic hourly exports are available too.
How are integrations authenticated?
Native connectors use OAuth or a service-to-service connection (a multi-tenant Entra application for Business Central, for example, and token-based authentication for NetSuite). There are no shared user accounts to manage.

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Integrations

Integrate your expense data with the accounting, payroll, HR, and card systems you already use

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