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Expense Management Software for Ireland

The Revenue compliant platform for expenses, travel, and subsistence

Capture Expense is expense management software for Irish organisations with Revenue's Enhanced Reporting Requirements (ERR) built in. Subsistence by journey hours and civil service mileage rates with cumulative kilometre banding are applied for you.

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Trip
Newcastle Head Office, London

Visit to Head Office for Training

Susi Sharples, 04 Aug 24 to 06 Aug 24

Pre-approved
  • Hotel Accommodation pre and post training course 300.00
  • Staff Training Training Course Fee 100.00
  • Meals & Drinks Subsistence 25.00
  • Trains & Tubes Train ticket to and from Head Office 50.00

Total475.00 GBP

Subsistence rates

Ireland, civil service rates Active

Up to hoursRate
5 to 10 hours€19.25
Over 10 hours€46.17
Overnight€205.53

Departed 07:30, returned 19:10: 11 hours 40 minutes, over 10 hours band applied

Trusted by finance teams across Ireland

  • 4.9/5

Subsistence by journey hours

Bands for under 5, 5 to 10, and over 10 hours, plus overnight rates, calculated from departure and return times.

Civil service mileage rates

Revenue rates by engine size with cumulative kilometre banding applied automatically.

ERR output for Revenue

Reports and JSON output that match Revenue’s categories and descriptions, ready for submission.

The app is straightforward and really convenient for the team to use, and the accuracy has been spot on. The whole process is much quicker and smoother now, and it’s great not having to deal with the old manual spreadsheets anymore. It’s a better way of doing things.
Andy Carr, CFO, Leighton

  • 2x

    faster reimbursements

  • 87%

    faster processing

Leighton

Enhanced Reporting Requirements

Compliance from the expenses you already process

ERR requires employers to report travel and subsistence, the remote working daily allowance and small benefit exemptions to Revenue in real time. Capture Expense already holds the journey hours, rate and category for each claim so the report is ready when you need it.

  • Categories and expense groups mapped to Revenue descriptions
  • Journey hours, applied rate, and cost captured per employee
  • JSON output and reports for submission

Subsistence rates

Subsistence rates set once and applied to every claim

Add rate bands once and link categories such as meals and accommodation so every claim applies the right band. When a claim for meals and mileage falls on the same day the journey hours fill both so the bands stay consistent.

  • Domestic and international rates
  • Location-based rates for cities and countries
  • Alerts when a claim exceeds the applicable rate
app.captureexpense.com
Editing subsistence rate bands by hours

Trips

Travel controlled before it’s booked

Trips adds pre-approval, per-trip budgets and route visibility so Irish organisations get spend control and ERR compliance in one workflow.

  • Pre-approval of bookings and expected spend
  • Time-based spend limits
  • Expenses linked to the trip to show the full cost of each journey
  • Mileage from Eircodes and addresses with waypoints

Building the case for expense management software?

From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.

Download the brochure

Also for Irish organisations

Local features for Irish organisations

  • Euro based currency

    Entities in EUR and GBP side by side, with historical or fixed FX.

  • Irish VAT

    VAT codes per category with multiple schemes per entity.

  • Irish card programmes

    AIB, Bank of Ireland, and international card feeds, matched to receipts.

  • Irish finance systems

    Xero, Sage, Exchequer, iplicit, Business Central, and NetSuite.

  • UK and Ireland groups

    Linked organisations for groups operating in both jurisdictions.

  • Support that knows Revenue

    Onboarding and support from a team that implements ERR every month.

Finance teams using Capture Expense see

75%
Time saved
44%
Less spend
60%
Less admin
34%
More VAT reclaimed

One less system to reconcile

Connects directly to your finance, payroll and banking systems so you don't reconcile them by hand.

  • Sage
  • QuickBooks
  • Cintra
  • SAP
  • Xero
  • iplicit
  • Microsoft Dynamics 365 Business Central
  • NetSuite
  • Xledger
  • Pliant
  • Zellis
  • Cezanne HR
  • Visa
  • Amex
Explore 50+ integrations

Frequently asked questions

Is Capture Expense compliant with Ireland’s Enhanced Reporting Requirements (ERR)?
Yes. Capture Expense has ERR built in, with Revenue-matched reports and JSON output for travel and subsistence, the remote working daily allowance and small benefit exemptions. Since 1 January 2024 Irish employers must report these payments to Revenue in real time.

How are subsistence rates applied?
Employees enter departure and return times. Capture Expense calculates journey hours, applies the band for under 5, 5 to 10, or over 10 hours by location and shares those hours across every expense on the same day.

Do you support Irish civil service mileage rates and kilometre bands?
Yes. Revenue civil service mileage rates by engine size and cumulative kilometre banding are applied automatically, with shortest journey calculation from Eircodes and addresses.

Can I set domestic, international, and location-based subsistence rates?
Yes. You can set domestic and international rates, add city or country-specific rates, and receive alerts when a claim exceeds the applicable rate.

How does Trips help with control and compliance?
Trips adds pre-approval, per-trip budgets, and time-based limits, with mileage from Eircodes and waypoints. Expenses link to the trip so finance can see the true cost of every journey.

Which Irish finance systems and payroll do you integrate with?
Xero, Sage, Exchequer, iplicit, Business Central, NetSuite, and more for organisations operating in both the UK and Ireland.

What local features are available for Irish organisations?
Euro base currency, Irish VAT codes per category (with multiple schemes), Irish card feeds from AIB and Bank of Ireland matched to receipts, and linked organisations for UK and Ireland groups.

How does Capture Expense produce ERR outputs?
Categories and expense groups map to Revenue descriptions, with journey hours, applied rate, and cost captured per employee. The platform generates Revenue-ready reports and JSON outputs for submission.

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Expense software your team actually uses

See expense reports built, approved, and reimbursed end to end in a 30 minute demo.

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