The mobile expense app designed for construction
Designed for teams that are constantly on the go, Capture Expense arms your construction teams with everything they need to submit accurate expense claims at the point of spend, straight from their phone.
Intelligent construction organisations taking total control of spend
The AI-driven expenses app for construction teams on the move
Construction doesn’t stand still, and neither do your teams. Capture Expense gives crews, supervisors, and project managers everything they need to manage spend on the move, right from their phones.
With multiple ways to submit expenses—including WhatsApp, Teams, Slack, and our mobile app—your teams can capture spend instantly, without downloading extra tools or slowing down work on site.
Everything on mobile
Designed for teams that are constantly on the go, you get advanced mobile features for submitting, reviewing, and approving expense claims from any device, at any time.
Total ease of use
We’ve built our user-friendly interface especially for field work conditions, prioritising your ability to submit, review, and approve expenses in just a few clicks.
Flexible and customisable
Tailor Capture Expense to your on-the-move teams—through integrations, policy controls, or mileage tracking—so that you can fully digitalise your expense process in a way that works for your teams.
Save you 44% on spend
Thanks to spend controls built to fit your exact policies, construction businesses using Capture Expense save 44% on their team’s out-of-pocket expenses by enforcing the rules at the very point of claim.
BROCHURE
Everything you need to know about Capture Expense for construction
No one likes expenses. But you’ll love Capture Expense. Find out more about the simple yet sophisticated functionality designed for your industry’s challenges in our construction brochure.
Raise expenses in the apps your teams already use everyday
Whether it’s a fuel stop, a materials purchase, or a supplier run, your teams can submit receipts instantly through WhatsApp or the mobile app. Conversational AI extracts the data, builds the claim, and handles the admin automatically.
Capture Expense taps into the habits your teams already have—like checking WhatsApp—reducing training time and boosting adoption across all roles, from operatives to site managers.
Let AI check claims before managers ever see them
Smart Audit compares every claim against your project rules, spend limits, categories, and policy logic—automatically approving, rejecting, or escalating.
By eliminating routine checks, site supervisors and commercial managers get time back, while still maintaining complete control.
“We loved the personal touch from the Capture Expense team. They tailored their system to meet our business needs, which was fantastic. I worked closely with Susie, Jonny, and James to address initial issues with data imports from Sage 50 and James helped correct everything from a finance perspective. Everything runs smoothly and we couldn’t be happier with the platform!”
– Amy Edwards, Group Management Accountant
Instant insights across every site, project, and team
Stay in control of costs across every site with instant visibility into fuel, travel, materials, and ad-hoc field spend. Capture Expense gives you real-time insight into what’s being spent, where, and by who.
And with AI-powered reporting, you can ask for exactly what you need—like “Spend by project this week” or “Top cost drivers on Site A”—and get instant answers without digging through spreadsheets.
Business expense cards built for the way your sites work
Give operatives, engineers, and supervisors business expense cards for materials, fuel, or travel—without putting personal cashflow at risk.
You retain full control, preventing overspending with customisable limits across project, spend type, site, individual, and more. Every transaction is visible in real-time and reconciled automatically.
Over £6,000 saved in VAT claims for WBPS
Find out how Capture Expense saved WBPS 151 hours per month and £6,000 in VAT claims on day-to-day field spend.
Features construction businesses love
Business expense cards
Give your team the freedom to spend—securely and efficiently. With physical, virtual, single-use, and travel-ready cards, all unified with Capture Expense.
Vehicle mileage
Automate your teams’ mileage calculations and fuel rates, making travel expense tracking easier and more precise than ever—powering accurate tax reclaims, every time.
Mobile app
Submit, review, and approve spend on the go with the business expense app built for busy, moving teams. Get all the features from your mobile devices that you need to manage expenses on-the-go.
WhatsApp integration
Text, snap, done. Make it as simple as possible for your site teams to submit their expenses with our WhatsApp integration, by raising an expense via a simple text message.
Spend controls
Automatically enforce your expense policies at the point of claim with customisable spending limits, multi-stage approval workflows, and out-of-policy alerts that stop your teams from overspending.
Plug into all your existing systems
Seamlessly sync Capture Expense with all your existing systems across finance, payroll, and more. With over 50 pre-built integrations, and enhanced support for many others, you’ll eliminate double data entry and keep a full audit trail for every claim and card transaction
