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Carbon Reporting

Carbon reporting software built into your expenses

Carbon reporting in Capture Expense calculates the emissions of every travel expense using the Department for Environment, Food and Rural Affairs (DEFRA) methodology. Reports run by month, quarter or year.

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Trusted by finance teams at

  • 4.9/5

See the carbon cost of every trip

Emissions are calculated per transaction from journey data such as distance.

Report on DEFRA-based figures

Every calculation follows the DEFRA methodology so your figures align with UK reporting standards.

Track carbon with no extra admin

Carbon data is captured with each expense claim so there's nothing separate to enter.

“Capture Expense has cut everything in half. The chasing, the checking, the back-and-forth. Approvals run on their own, the mobile app means people can submit on the go, and the whole thing just fits around the way we operate.”
Lauren Miles, HR & Finance Business Partner, Source EV

  • 3x

    faster approvals

  • 24x

    faster processing

Transaction-level tracking

Carbon tracked on every travel expense

Capture Expense calculates emissions for each claim alongside the expense itself.

  • Hotel stays and air travel
  • Public transport including taxis, trains, and Tube
  • Mileage for private and company vehicles based on engine size and fuel type
  • Calculations use journey data like distance
Trip
Newcastle Head Office, London

Visit to Head Office for Training

Susi Sharples, 04 Aug 24 to 06 Aug 24

Pre-approved
  • Hotel Accommodation pre and post training course 300.00
  • Staff Training Training Course Fee 100.00
  • Meals & Drinks Subsistence 25.00
  • Trains & Tubes Train ticket to and from Head Office 50.00

Total475.00 GBP

Subsistence rates

Ireland, civil service rates Active

Up to hoursRate
5 to 10 hours€19.25
Over 10 hours€46.17
Overnight€205.53

Departed 07:30, returned 19:10: 11 hours 40 minutes, over 10 hours band applied

Reporting

Carbon reports by month, quarter, or year

Customisable reports show carbon output at a high level or in granular detail.

  • Present summary emissions data to leadership.
  • Give external auditors detailed reports down to transaction level.
  • Set the level of detail each report needs for its audience.
  • Back up the sustainability goals your investors and customers ask about.
  • Keep the same precision as your organisation and expense volumes grow.
app.captureexpense.com
A Capture Expense carbon report showing emissions by expense

Methodology

DEFRA methodology behind every figure

Every calculation follows the DEFRA methodology, so your figures stand up to review.

  • Figures align with UK and international reporting standards.

  • Data supports reporting under UK and EU environmental regulations.

  • Supports reporting of Scope 1, 2, and 3 emissions.

  • Each figure is calculated at transaction level so it traces back to a specific claim.

Building the case for expense management software?

From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.

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Carbon reporting software FAQs

What is carbon reporting software?
Carbon reporting software calculates and reports the emissions your organisation produces. Capture Expense does this for business travel by calculating emissions from each expense claim using the DEFRA methodology.

How does Capture Expense calculate carbon emissions?
It applies the DEFRA methodology to each relevant expense. Journey data such as distance feeds the calculation and mileage accounts for fuel type and engine size.

Which expenses does Capture Expense track carbon for?
Hotel stays, air travel, public transport (taxis, trains and the Tube) and mileage for private or company vehicles.

Do UK companies have to report carbon emissions?
Yes, many companies are required to report their carbon emissions, especially larger businesses or those in certain industries. In the UK, companies that meet certain thresholds must report under guidelines like the Sustainability Disclosure Requirements (SDR). In the EU, large companies need to comply with the Corporate Sustainability Reporting Directive (CSRD). Even if it’s not mandatory for some, many companies choose to report emissions to stay transparent and meet the expectations of customers and investors.

How long does carbon reporting take to set up?
There's no set-up needed. Capture Expense tracks emissions alongside your regular expense entries so carbon data builds as claims come in.

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