Simplifying School Finances with Expense Management
Capture Expense empowers school administrators to effortlessly set spend limits, ensuring strict adherence to budgets and efficient financial management within educational institutions.
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How Capture Expense addresses the challenges faced by the education industry
Comprehensive approval workflows
Challenge: Grappling with the intricate task of establishing expense approval workflows, spanning from teachers to department heads, the accounting team, and, in specific instances, the headmaster’s approval.
Our solution: Is highly configurable and fully customisable, allowing educational institutions to adapt and tailor the expense approval workflow precisely to their needs.
Managing cost centres
Challenge: Efficiently managing the various cost centres within schools poses a great challenge, requiring a solution to streamline budget allocation, track expenditures, and ensure effective financial management across diverse departments.
Our solution: Provides an accurate breakdown of staff spending, allowing for a meticulous assessment of expenses by mileage, user, and total expenditure.
Integrating with educational tech
Challenge: Integrating with bespoke accounting software poses a challenge due to the need for seamless compatibility, customisation, and alignment with unique financial systems.
Our solution: Offers seamless integration with over 50 back-office systems which minimises manual input, reduces the risk of errors and ensures efficient, real-time data transfers for accurate financial records.
Managing school transportation
Challenge: Accurately calculating vehicle mileage for school trips, particularly when coordinating journeys involving multiple teachers or hired drivers.
Our solution: Provides a seamless and accurate travel log, utilising powerful APIs to simplify the journey distance recording process for efficient mileage calculations.
Providing allowances for teachers
Challenge: Giving teachers and other staff daily allowances for purchases such as meals or teaching materials necessitates an efficient system for tracking and verifying expenses.
Our solution: Grants designated staff members a pre-allocated sum of money, automatically deducted from their purchases.
Delegating expense approvals
Challenge: During instances where teachers are unavailable due to annual leave, sickness, or being out of office, educational institutions require a reliable system for seamless delegation of approval processes.
Our solution: Enables schools to designate multiple line managers to approve expenses, so any new request can be processed and approved without delay.