Simplifying School Finances with Expense Management
Capture Expense empowers school administrators to effortlessly set spend limits, ensuring strict adherence to budgets and efficient financial management within educational institutions.
How Capture Expense addresses the challenges faced by the education industry
Comprehensive approval workflows
Challenge: Grappling with the intricate task of establishing expense approval workflows, spanning from teachers to department heads, the accounting team, and, in specific instances, the headmaster’s approval.
Our solution: Is highly configurable and fully customisable, allowing educational institutions to adapt and tailor the expense approval workflow precisely to their needs.
Managing cost centres
Challenge: Efficiently managing the various cost centres within schools poses a great challenge, requiring a solution to streamline budget allocation, track expenditures, and ensure effective financial management across diverse departments.
Our solution: Provides an accurate breakdown of staff spending, allowing for a meticulous assessment of expenses by mileage, user, and total expenditure.
Integrating with educational tech
Challenge: Integrating with bespoke accounting software poses a challenge due to the need for seamless compatibility, customisation, and alignment with unique financial systems.
Our solution: Offers seamless integration with over 50 back-office systems which minimises manual input, reduces the risk of errors and ensures efficient, real-time data transfers for accurate financial records.
Managing school transportation
Challenge: Accurately calculating vehicle mileage for school trips, particularly when coordinating journeys involving multiple teachers or hired drivers.
Our solution: Provides a seamless and accurate travel log, utilising powerful APIs to simplify the journey distance recording process for efficient mileage calculations.
Providing allowances for teachers
Challenge: Giving teachers and other staff daily allowances for purchases such as meals or teaching materials necessitates an efficient system for tracking and verifying expenses.
Our solution: Grants designated staff members a pre-allocated sum of money, automatically deducted from their purchases.
Delegating expense approvals
Challenge: During instances where teachers are unavailable due to annual leave, sickness, or being out of office, educational institutions require a reliable system for seamless delegation of approval processes.
Our solution: Enables schools to designate multiple line managers to approve expenses, so any new request can be processed and approved without delay.
