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Free trial

Start your 14 day free trial. No credit card required.

Explore a ready-made workspace with your own receipts, mileage and approvals, and see where the money goes. If you subscribe, everything you set up carries over.

Get started for free Book a demo instead
  • No credit card
  • Pre-configured sample workspace
  • Keep your data if you subscribe

What you can try within minutes

  • Share receipts by email, WhatsApp, Teams and Slack
  • Use Smart Scan to read a receipt and extract the VAT
  • Submit a mileage claim
  • Create an approval flow and approve on mobile
  • View real-time spend by category and user

Rated 4.9 out of 5 on Capterra. Best Ease of Use, Best Value, Best Customer Support and Most Recommended, 2026.

Trusted by finance teams across the UK and Ireland

How it works

From sign-up to your first claim

  1. Step 1

    Create your account

    Takes a minute. No card and no sales call.

  2. Step 2

    Explore the sample workspace

    A pre-configured organisation with claims, approvals and reports already in it.

  3. Step 3

    Bring your own claims

    Invite colleagues, add real receipts and see how your process would run.

  4. Step 4

    Keep everything if you subscribe

    Your data and settings carry straight into your live account.

“The support we have received has been fantastic; we always receive a prompt and professional response with answers to any queries we may have. It is apparent how important it is to the team to continually improve Capture Expense and any feedback provided by us has been taken on board and almost always implemented.”

AL Business Systems and Procedures Supervisor AlertSystems

“We recently switched to Capture Expense, and it has been a game-changer for our expense management processes. The team has been exceptional in ensuring a smooth transition and addressing any issues promptly. We highly recommend Capture Expense to any business looking for an efficient and reliable expense management solution.”

WB Commercial Finance Manager WBPS

“Capture Expense has made my life so much easier! The system is easy to use, the support team are fantastic, and it's saved me so much time.”

GI Caroline Seymour Payroll Administrator, Gill Group

Questions you might have before signing up

What does "active user" mean?
A person who submits or approves at least one expense in a month. People who claim occasionally cost nothing in the months they do not claim, which is why field teams and casual users are affordable to include.

Is there a set-up fee?
Implementation is scoped with you and depends on integrations, entities and card programmes. A typical rollout takes four to six weeks. Self-service onboarding is included in every plan.

Can we mix plans across entities?
Yes. Each linked organisation can have its own subscription, or you can keep the whole group on one bill.

What support is included?
UK-based support by phone and ticket, a help centre with guides and FAQs, and role-based onboarding emails. Enterprise adds a dedicated account manager and priority response.

Do you offer discounts for charities and education?
Yes. Charities, churches, dioceses, schools and multi-academy trusts are a large part of our customer base. Ask us about sector pricing.

Can't find what you're looking for? Talk to us and we'll answer within a working day.

See how simple expenses can be

Fourteen days, no card, a ready-made workspace. See how your claims flow from receipt to ledger.

Get started for free Book a demo

Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day