Take control of your organisation’s finances with Capture Expense, the ultimate expense management software for simplifying corporate spend and boosting your bottom line.
Expense Management Software
Spend smarter, achieve more with Capture Expense
Intelligent brands taking total control of company spend
Reducing your organisation’s cost, one expense at a time
Save time and money with the best expense management software for streamlining your expense processes. Our all-in-one platform empowers your team to raise, submit, and approve expenses from anywhere, at any time.
No one likes managing expenses. But you’ll love Capture Expense.
Save your organisation time and money using Capture Expense. Our sophisticated expense management system streamlines your expense processes, making it easy to raise, submit, and approve expenses from any location and at any time.
Tailored to suit your unique business needs, it equips you with the tools to efficiently oversee and manage your finances, putting you in control and boosting your financial success.
Capture Expense Brochure
Unlock the power of real-time spending insights across your entire organisation. Dive into our brochure to discover how you can stay on top of reimbursements, bills, and credit card transactions as they happen, ensuring smarter financial decisions.
One expense management system with a total view of spend
New
Corporate card reconciliation
Connect your teams’ corporate credit cards for real-time transactions feed and automatic reconciliation with invoices and receipts—bringing all your corporate spend under one roof.
Vehicle mileage
Automate your teams’ mileage calculations and make the most of HMRC approved fuel rates, making travel expense tracking easier and more precise than ever—powering accurate tax reclaims, every time.
Receipt scanning
Our powerful expense management software enables your teams to instantly scan receipts on-the-go, powered by intelligent OCR which extracts receipt data directly into expense claims—without having to type a thing.
Reimbursements
Easily manage employee reimbursements for out-of-pocket expenses, without manual entry. Gain full visibility into claim history and outstanding reimbursements, and sync effortlessly with your payroll and finance.
Integrations
Experience the seamless synergy between Capture Expense and your existing systems, where data integration is swift, accurate, and hassle-free.
New
Expense reporting
Access every insight you need with our cutting-edge expense reporting feature, offering comprehensive reports and pinpoint-accurate data about all your expenses—all in one place.
Testimonials
What our customers are saying about us!
Discover first-hand why we’ll be the best expense management software for your organisation.
Why choose Capture Expense
75
Overall time saved by replacing manual systems
44
Reduction in spend based on policy controls
60
Reduction in repetitive tasks and administration
34
Increase in VAT claim success
Integrate your expenses software and automate your accounting
Experience the full potential of your financial ecosystem. Integrate Capture Expense with your finance and payroll systems for seamless data syncing and better control over your finances.
Read more reviews
Expense management resources
Expense management software FAQ’s
What is expense management?
Expense management is about keeping track of and controlling the money spent by your teams and individuals within your organisation. It involves setting spend policies, tracking expenses, following budgets, and making sure expenses are necessary and within limits. That’s where expense management software comes in. Platforms like Capture Expense give you the tools you need to enforce your expense policies, reimburse out-of-pocket expenses, and gain a clear view of all your company spend under one roof.
Is Capture Expense suitable for businesses of all sizes?
Yes, Capture Expense is a versatile solution suitable for businesses of all sizes, from small start-ups to large enterprises. Our platform can be tailored to meet the specific needs of your organisation, making it a valuable tool for managing expenses efficiently, no matter what your organisational set up is.
What devices is Capture Expense compatible with?
You can access our expense management system from web browsers on both desktop and mobile devices, making it accessible from Windows, Mac, Android, and iOS platforms. Additionally, we offer a mobile app for on-the-go expenses tracking, ensuring compatibility with smartphones and tablets.
How much does expense management software cost?
Capture Expense offers a variety of pricing plans to suit different business needs. We provide a two-week free trial, allowing you to explore our platform’s features and benefits. In addition to the free trial, we offer business and enterprise pricing plans, each tailored to specific requirements. These plans come with various features and scalability options to accommodate organisations of different sizes and complexities. Visit our pricing page to learn more.
What countries does Capture Expense work in?
Capture Expense is tailor-made for the global market. Your teams can spend in multiple currencies, and you’ll have the tools you need to configure your set-up depending on where your teams are travelling and spending. You can read more about it over on our global expense management page.
Is my data safe and secure in your expense management system?
Absolutely, your data’s safety and security are paramount to us at Capture Expense. We employ robust measures to ensure the protection of your sensitive information. This includes encryption, secure access controls, regular data backups, and compliance with industry standards.
You can read more about our licenses and certifications—such as Cyber Essentials Plus and G-Cloud Digital Marketplace—over on our security page.
What are the benefits of using an expense management system?
Plenty! Here’s a few reasons why implementing the best expense management system for your organisation is a good idea:
- Reduces the likelihood of errors in data entry and calculation.
- Provides better visibility into spending patterns and trends.
- Enables easier compliance with company policies and regulations.
- Speeds up the reimbursement process for employees.
- Facilitates budget control and cost optimisation.
- Enhances overall financial management and decision-making.
- Removes paper processes.