Save your finance team, line managers, and spenders tons of effort and time—with mobile-first expense management software that automates expense reports, approvals, analytics, and compliance.
Expense Management Software
Save 44% on spend with Capture Expense
Smart brands taking total control of expenses
Your expense management process is taking too long.
You’re struggling to track expenses in real time, so you’re overrunning your budget and have little visibility of where your spend is going.
You’re facing bottlenecks for your employees, approvers, and finance team; because you’re manually (and slowly) processing expense reports.
You’re risking non-compliance, because keeping a full audit trail is hard work—so you’re overspending on VAT, as well as employee expenses.
Capture Expense saves hours for your finance team and
employees every single month, in four key areas:
1
Make expense reports as easy as possible
Capture Expense is built mobile-first, so your teams can easily raise expenses on the go. And to make it truly as easy as possible, we integrate with WhatsApp, Slack, and Teams—so your teams can simply send their receipt through text to automatically create their expense claim.
2
Speed up approvals at every stage
Line managers needn’t be bogged down with emails that get buried and claims that slip through. You have everything stored in one place, with custom, multi-stage approval workflows and they can approve on the go directly from the app, so everything flows through fast.
3
Cut costs by cutting overspending
With custom spend controls right down to an individual basis, your teams get automated alerts that stop out-of-policy expenses at the point of claim. You’ll improve your teams spend habits, reduce expense fraud, and keep every penny spent within your policy.
4
Let AI do the heavy lifting for you
We’re constantly developing new AI and automation. Like your finance copilot—the smart AI reporting tool that gives you the exact information you need, in the format you need it, by asking a simple question. No matter what report you need, get it in a matter of seconds.
No one likes expenses. But they love Capture Expense.
Find out what our customers are saying about us!
Flexible, modern, and scalable expense management
Corporate card reconciliation
Connect your teams’ corporate cards and see a real-time transaction feed in Capture Expense, plus automatic reconciliation with invoices.
Vehicle mileage
The slickest way to track business miles. Automatically calculate mileage with destination and end-point predictions, approved fuel rates, and carbon tracking
Receipt scanning
Snap photos of receipts from your mobile app to automatically extract the receipt data directly into an expense claim—so your teams don’t have to type a thing.
Reimbursements
We integrate with all your finance and payroll systems for a simple data sync, making it easy to manage your reimbursements through payroll or direct to bank.
Travel Management
Per-journey and time-based spend limits make sure every trip aligns with your expense policies, giving you greater control over costs so you never go over budget.
Mobile App
There are no mobile restrictions in Capture Expense. Everything you’d expect from desktop, you’ll get in your mobile app—for your spenders, approvers, and admins.
Find out more about Capture Expense
We’re so much more than just an app to track your business expenses. From saving days reconciling your credit cards to getting customised insights in an inside with your finance copilot, here’s everything you need to know about Capture Expense.
We’ve got the figures to back it up; businesses using Capture Expense have seen:
75
Overall time saved by replacing manual systems
44
Reduction in spend based on policy controls
60
Reduction in repetitive tasks and administration
34
Increase in VAT claim success
Connect with the tools that matter most to you
Capture Expense integrates with all your back-office systems, syncing all your expenses and reimbursement data to exactly where it belongs across accounting, payroll, HR, and more.
What finance love about Capture Expense
We’re always listening to our customers, and prioritising the features they need most. So, we asked them what they love so much about managing their expenses with us, and they said:
- They’re never waiting long for new features to be released
- Receipts can be viewed within each expense line
- They’ve increased their VAT reclaim
- There’s no more pulling reports thanks to finance co-pilot
- We’re more flexible than your average provider
- It saved them tons of time and effort on expense management
- Everything you can do on desktop, you can do on mobile too
The Future of Business Software
What does AI-powered financial reporting really look like in 2025?
7th May
11am
With James Rowell
Founder and Managing Director
What teams love about Capture Expense
And we’re not just built with finance in mind. Expenses start with your teams on-the-go, so we make sure to listen to their needs to. Here’s what they love about us:
- They can do everything without opening their expenses app via WhatsApp
- They can divert expenses to another line manager
- The app does as much work as possible raising an expense
- It’s easy to navigate and easy to update
- The mileage functionality is the slickest they’ve seen
- It’s fresh, so it was easy for people to take to the system well
Expense management FAQ’s
Is Capture Expense suitable for businesses of all sizes?
Yes, Capture Expense is suitable for businesses of all sizes, from small start-ups to large enterprises. Our platform can be tailored to meet the specific needs of your organisation with flexible pricing options to suit every budget.
What devices is Capture Expense compatible with?
You can access our expense management system from web browsers on both desktop and mobile devices, as well as our iOS and Androids apps available to download, making it accessible from all Windows, Mac, Android, and iOS platforms.
How much does expense management software cost?
Capture Expense offers a variety of pricing plans to suit all business’s needs. We have a two-week free trial to make sure it’s the right fit for you, and we offer business and enterprise pricing plans, each tailored to specific requirements. These plans come with various features and scalability options to accommodate different users and complexities. Visit our pricing page to learn more.
What countries does Capture Expense work in?
Capture Expense is tailor-made for the global market. Your teams can spend in multiple currencies, and you’ll have the tools you need to configure your set-up depending on where your teams are travelling and spending. You can read more about it over on our global expense management page.
How secure is my data with Capture Expense?
Your data’s safety and security is one of our top priorities. We have robust measures in place, including encryption, secure access controls, regular data backups, and compliance with industry standards. You can read more about our licenses and certifications—such as Cyber Essentials Plus and G-Cloud Digital Marketplace—over on our security page.
What are the benefits of using software for expense management?
Plenty! Here’s a few reasons why implementing a good expense management software is a good idea:
- Less chances of errors in data entry and calculation.
- Better visibility into spending patterns and trends.
- Easier compliance with company policies and regulations.
- Faster reimbursement processes.
- Better budget control and cost optimisation.
- More in-depth insights for decision-making.
- No manual, paper processes.