Simplify your business expenses
Capture Expense is an all-in-one platform with all the tools your
business needs to automate and manage expenses.
Transform your company spending
Our service has been approved
for the last 3 years as a trusted
supplier of the G-Cloud Digital
Marketplace
Cyber Essentials certified,
demonstrating that we use best
practices to guard against the
most common cyber threats
Expense Once uses the most
advanced Cloud infrastructure
available with Microsoft Azure,
so you know your data is safe
ICO registered, which means we
are contractually committed to
delivering our services in
compliance with the GDPR
Automate your accounting
and get up and running in minutes by syncing your
expenses data. Categories, tracking codes, tax and contacts
can be created automatically and once expenses have been
approved seamlessly created in accounts.
Did you know the
average expense costs
£25.71 to process?
The average expense claim takes 20 minutes to process from filing to reconciliation(2). That’s a lot of time and money that could be better used in marketing, systems upgrades, and profits. Using an automated expense system like Capture Expense helps you work smarter, not harder.
((1) The Aberdeen Group, 2015) ((2) Spend Journal, 2021)
Our Partners
Capture Expense captures data from invoices and receipts in real-time and automatically creates the claims ready for submission. Say goodbye to paper receipts and hello to the future!
Stacy H.
Business Systems & Procedures Supervisor
Why choose us?
Organisation Setup
A dedicated consultant will manage the solution setup and configuration with you. We also offer further support with additional project management and implementation services as required.
Premium Support
Unlimited support is included at no further cost and throughout the lifetime use of the product. We assign each premium and enterprise customer with a dedicated account manager.
Pricing Plans
Our competitive pricing means you can use our software with less of a investment. There's no limit to the number of user records you can setup within the expense software. Only pay for active users who have uploaded receipts or submitted expenses.
Easy Integration
Integration with Xero, QuickBooks and Sage will seamlessly transfer receipts and invoices for you. For credit card spend, whether you use ClearSpend, Barclaycard or other card provider we use Open Banking to automatically create transactions and match receipts every cardholder.
Hear what our customers have to say
It was highly configurable and yet easy to understand, I've never seen any other system achieve this level of features with such ease of use. The speed of the solution is fantastic, our internet is not the best but their software runs perfectly.
...expense management reporting achieves all this. It takes away the 'faff' and time consuming tasks that we become accustomed to with excel reporting expenses
No more missing paperwork. Easy to see historical claims. Keep track of mileage easy. Ease of use, flows nicely, pleasing to the eye, response time on updates or techincal help is very quick
The support we have received is fantastic; It is apparent how important it is to James and the team to improve Capture Expense continuously and so any feedback provided by us is taken on board and almost always implemented.