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Expense Management Software

Spend smarter, achieve more with Capture Expense

Take control of your organisation’s finances with Capture Expense, the ultimate expense management software for simplifying corporate spend and boosting your bottom line.

best expense management software, business mileage tracker, mileage tracking app, business mileage reimbursements
best expense management software

Intelligent brands taking total control of company spend

Reducing your organisations cost, one expense at a time

Save time and money with the best expense management software for streamlining your expense processes. Our all-in-one platform empowers your team to raise, submit, and approve expenses from anywhere, at any time. 

No one likes managing expenses. But you’ll love Capture Expense.

Save your organisation time and money using Capture Expense. Our sophisticated expense management system streamlines your expense processes, making it easy to raise, submit, and approve expenses from any location and at any time. 

Tailored to suit your unique business needs, it equips you with the tools to efficiently oversee and manage your finances, putting you in control and boosting your financial success. 

Capture Expense Brochure

Unlock the power of real-time spending insights across your entire organisation. Dive into our brochure to discover how you can stay on top of reimbursements, bills, and credit card transactions as they happen, ensuring smarter financial decisions.

One expense management system with a total view of spend



Why choose Capture Expense


Overall time saved by replacing manual systems


Reduction in spend based on policy controls


Reduction in repetitive tasks and administration


Increase in VAT claim success

Read more reviews

Expense management resources 



An Overview of Deductible and Non-deductible Expenses 

Understanding the difference between deductible and non-deductible expenses can significantly impact your financial planning and…
12 July 2024

What are Class 1A NICs? 

What are Class 1A NICs? When you take that first step into the world of…
5 July 2024

What is a Benefit in Kind and How Does it Work? 

What is a Benefit in Kind and How Does it Work?  If you employ people…
2 July 2024

How to Register for Payrolling Benefits 

How to Register for Payrolling Benefits  On January 16, 2024, the British government announced a…
1 July 2024

A Guide to Expense Compliance in Ireland 

A Guide to Expense Compliance in Ireland  Revenue is putting more and more effort into…
19 June 2024

An Overview of Payrolling Benefits in Kind 

An Overview of Payrolling Benefits in Kind  In April 2016, HM Revenue and Customs (HMRC)…
14 June 2024

How Does Mileage Reimbursement Work? 

How Does Mileage Reimbursement Work?  Many employees regularly find themselves on the move, whether it's…
11 June 2024

Expense management software FAQ’s

What is expense management?

Expense management is about keeping track of and controlling the money spent by your teams and individuals within your organisation. It involves setting spend policies, tracking expenses, following budgets, and making sure expenses are necessary and within limits. That’s where expense management software comes in. Platforms like Capture Expense give you the tools you need to enforce your expense policies, reimburse out-of-pocket expenses, and gain a clear view of all your company spend under one roof. 

Is Capture Expense suitable for businesses of all sizes?

Yes, Capture Expense is a versatile solution suitable for businesses of all sizes, from small start-ups to large enterprises. Our platform can be tailored to meet the specific needs of your organisation, making it a valuable tool for managing expenses efficiently, no matter what your organisational set up is. 

What devices is Capture Expense compatible with?

You can access our expense management system from web browsers on both desktop and mobile devices, making it accessible from Windows, Mac, Android, and iOS platforms. Additionally, we offer a mobile app for on-the-go expenses tracking, ensuring compatibility with smartphones and tablets. 

How much does expense management software cost?

Capture Expense offers a variety of pricing plans to suit different business needs. We provide a two-week free trial, allowing you to explore our platform’s features and benefits. In addition to the free trial, we offer business and enterprise pricing plans, each tailored to specific requirements. These plans come with various features and scalability options to accommodate organisations of different sizes and complexities. Visit our pricing page to learn more. 

What countries does Capture Expense work in?

Capture Expense is tailor-made for the global market. Your teams can spend in multiple currencies, and you’ll have the tools you need to configure your set-up depending on where your teams are travelling and spending. You can read more about it over on our global expense management page. 

Is my data safe and secure in your expense management system?

Absolutely, your data’s safety and security are paramount to us at Capture Expense. We employ robust measures to ensure the protection of your sensitive information. This includes encryption, secure access controls, regular data backups, and compliance with industry standards. 

You can read more about our licenses and certifications—such as Cyber Essentials Plus and G-Cloud Digital Marketplace—over on our security page. 

What are the benefits of using an expense management system?

Plenty! Here’s a few reasons why implementing the best expense management system for your organisation is a good idea: 

  • Reduces the likelihood of errors in data entry and calculation. 
  • Provides better visibility into spending patterns and trends. 
  • Enables easier compliance with company policies and regulations. 
  • Speeds up the reimbursement process for employees. 
  • Facilitates budget control and cost optimisation. 
  • Enhances overall financial management and decision-making. 
  • Removes paper processes. 

Book a demo and see our expense management system in action 

Ready to take a look around yourself? Sign up for a free trial