Your finance team’s new favourite AI
AI in expense management is moving at incredible speed, and we’re committed to bringing you the latest features fast. Here’s how we’re helping you raise, approve, audit, and report on expenses with AI.
Intelligent brands taking total control of company spend
AI for expenses that adds real value, not noise
We’ve focused our AI on the parts of expenses that cause the most friction—whether that’s time-consuming admin, clunky processes, or manual tasks. With Capture Expense’s AI functionality, you can:
Save hours of manual work
We’re building AI where it makes the biggest difference to your workload. From raising expenses to reporting to auditing, we’re taking the biggest time drains away.
Make expenses easier for everyone
Your spenders, managers, admins. We’re making the process more straightforward for every single person, fixing the parts of expenses that most people hate.
Catch mistakes before they cost you
AI in expenses spots things people might miss, like duplicate claims or suspicious receipts. It checks policy rules, reviews every detail, and flags what doesn’t look right.
I am really impressed with the Capture Expense product and service. We had additional requirements which they were happy to scope and develop the platform to meet our needs. Their customer service is great, and they always resolve any problems or queries that arise. Capture Expense truly puts their customers first and I couldn’t be happier with their service!
– Group IT Manager, AlertSystems
Snap, text, done
Your team already uses chat apps every day—so why not let them submit expenses there too?
Capture Expense integrates with WhatsApp, Slack, and Teams so your teams can raise expenses using their natural language. Just snap a photo of a receipt and send it in a quick text. The AI reads the image, creates the claim, applies categories, and submits it for you. It’s fast, natural, and works wherever your team is.
Ask a question, get a report
Tired of digging through spreadsheets? Just ask your finance copilot.
Whether it’s “What did marketing spend last quarter?” or “Show travel expenses by department,” our AI reporting tool pulls the numbers and formats them for you, whichever way you prefer. No need to run filters or build pivot tables. It’s all done in seconds.
Audit at scale, without the work
Smart Audit doesn’t just check expense submissions—it assesses, reasons, and makes decisions.
It looks at the context, the history, and your pre-defined rules (think “auto-reject alcohol claims”) to make the best call on each claim. If something doesn’t look right, it flags it for review. If everything checks out, it moves things forward. It’s not just approval automation—it’s actual intelligence.
Find out more about Capture Expense
We’re so much more than just an app to track your business expenses. From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.
Automatically match categories
Every time a receipt is uploaded, or a credit card is used, Capture Expense auto-assigns the right accounting categories and VAT codes based on your company’s setup.
That means no more miscategorised expenses—and no more manual corrections.
Detect fake receipts before they get through
AI image generation makes fake receipts easier to create—and harder to spot.
Capture Expense’s fraud detection picks up on AI generated images and receipts, keeping your business safe from manipulated or entirely fake claims.
Reconcile credit cards in seconds
Out-of-pocket spend, receipts, and card payments are automatically reconciled together for you—no digging, no spreadsheets. Connect your bank, attach receipts, and save hours (if not days) manually reconciling your transactions.
Teams using AI in expense management see…
75
Overall time saved by replacing manual systems
44
Reduction in spend based on policy controls
60
Reduction in repetitive tasks and administration
34
Increase in VAT claim success
Resources
We’re very passionate about AI in expense management. And our Founder, James, has put pen to paper to help you better understand the root issues with expense management, and how AI is fixing them:
Filter
Extra features that work with your AI functionality
Spend controls
Automatically enforce your expense policies at the point of claim and stop your teams from overspending.
Vehicle mileage
Never miscalculate mileage again with Capture Expense’s smart automation, for accurate tax reclaims every time.
Mobile app
Submit, review, and approve spend on the go with the business expense app built for busy, moving teams.