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Expense Management Software

Spend smarter, achieve more with Capture Expense

Take control of your organisation’s finances with Capture Expense, the ultimate expense management software for simplifying corporate spend and boosting your bottom line.

best expense management software, business mileage tracker, mileage tracking app, business mileage reimbursements
best expense management software

Intelligent brands taking total control of company spend

Reducing your organisations cost, one expense at a time

Save time and money with the best expense management software for streamlining your expense processes. Our all-in-one platform empowers your team to raise, submit, and approve expenses from anywhere, at any time. 

No one likes managing expenses. But you’ll love Capture Expense.

Save your organisation time and money using Capture Expense. Our sophisticated expense management system streamlines your expense processes, making it easy to raise, submit, and approve expenses from any location and at any time. 

Tailored to suit your unique business needs, it equips you with the tools to efficiently oversee and manage your finances, putting you in control and boosting your financial success. 

Capture Expense Brochure

Unlock the power of real-time spending insights across your entire organisation. Dive into our brochure to discover how you can stay on top of reimbursements, bills, and credit card transactions as they happen, ensuring smarter financial decisions.

One expense management system with a total view of spend



Why choose Capture Expense


Overall time saved by replacing manual systems


Reduction in spend based on policy controls


Reduction in repetitive tasks and administration


Increase in VAT claim success

Read more reviews

Expense management resources 



Snap, Text, Done: Capture Expense’s new integration with WhatsApp

Managing expenses just got even simpler with the latest feature from Capture Expense - WhatsApp…
20 May 2024

Capture Expense become a Xero Partner

We're thrilled to announce that Capture Expense is now a certified partner with Xero, one…
20 May 2024

Expense Management Software for Ireland

IRELAND BROCHURE The Expenses Software for Total Revenue Compliance Bringing reimbursements, bills and credit card…
14 May 2024

Top 8 Ways to Improve Cash Flow

Top 8 Ways to Improve Cash Flow Cash flow is the lifeblood of any organisation,…
13 May 2024

Capture Expense Announces the Release of Online Self-sign up Feature

Capture Expense have released a new online sign-up feature which allows users to independently purchase…
30 April 2024

What Are Management Accounts? (And How to Prepare Them) 

What Are Management Accounts? (And How to Prepare Them)    Management accounts offer a window…
30 April 2024

How can organisations reclaim VAT on fuel? 

How can organisations reclaim VAT on fuel?    Organisations in the UK can reclaim VAT…
15 April 2024

HMRC Mileage Rates 2024: Everything you Need to Know

HMRC Mileage Rates 2024: Everything you Need to Know   Did you know that your…
12 April 2024

Expense management software FAQ’s

What is expense management?

Expense management is about keeping track of and controlling the money spent by your teams and individuals within your organisation. It involves setting spend policies, tracking expenses, following budgets, and making sure expenses are necessary and within limits. That’s where expense management software comes in. Platforms like Capture Expense give you the tools you need to enforce your expense policies, reimburse out-of-pocket expenses, and gain a clear view of all your company spend under one roof. 

Is Capture Expense suitable for businesses of all sizes?

Yes, Capture Expense is a versatile solution suitable for businesses of all sizes, from small start-ups to large enterprises. Our platform can be tailored to meet the specific needs of your organisation, making it a valuable tool for managing expenses efficiently, no matter what your organisational set up is. 

What devices is Capture Expense compatible with?

You can access our expense management system from web browsers on both desktop and mobile devices, making it accessible from Windows, Mac, Android, and iOS platforms. Additionally, we offer a mobile app for on-the-go expenses tracking, ensuring compatibility with smartphones and tablets. 

How much does expense management software cost?

Capture Expense offers a variety of pricing plans to suit different business needs. We provide a two-week free trial, allowing you to explore our platform’s features and benefits. In addition to the free trial, we offer business and enterprise pricing plans, each tailored to specific requirements. These plans come with various features and scalability options to accommodate organisations of different sizes and complexities. Visit our pricing page to learn more. 

What countries does Capture Expense work in?

Capture Expense is tailor-made for the global market. Your teams can spend in multiple currencies, and you’ll have the tools you need to configure your set-up depending on where your teams are travelling and spending. You can read more about it over on our global expense management page. 

Is my data safe and secure in your expense management system?

Absolutely, your data’s safety and security are paramount to us at Capture Expense. We employ robust measures to ensure the protection of your sensitive information. This includes encryption, secure access controls, regular data backups, and compliance with industry standards. 

You can read more about our licenses and certifications—such as Cyber Essentials Plus and G-Cloud Digital Marketplace—over on our security page. 

What are the benefits of using an expense management system?

Plenty! Here’s a few reasons why implementing the best expense management system for your organisation is a good idea: 

  • Reduces the likelihood of errors in data entry and calculation. 
  • Provides better visibility into spending patterns and trends. 
  • Enables easier compliance with company policies and regulations. 
  • Speeds up the reimbursement process for employees. 
  • Facilitates budget control and cost optimisation. 
  • Enhances overall financial management and decision-making. 
  • Removes paper processes. 

Book a demo and see our expense management system in action 

Ready to take a look around yourself? Sign up for a free trial