We’re excited to announce the launch of Smart Audit—our latest AI functionality in Capture Expense that changes how you handle expense approvals for the better!
By embedding the latest in technology at the core of our approval workflows, you can now create your own intelligent auditor that eliminates delays, bottlenecks, and approval headaches.
But why? For years, approval workflows haven’t been much more than a digital convenience. While they replaced emails and paper trails, they didn’t solve the real issues; they still rely on multiple layers of review, and too much still depends on human intervention. Smart Audit fixes that.
What does Smart Audit do?
Smart Audit is designed to review, assess, and make decisions on expense claims—all without human input (unless necessary!).
Here’s how it works:
- When an employee submits an expense, your AI auditor reviews the full context of each expense against your policies and rules.
- It applies those predefined rules (think ‘auto-approve expenses under £5’ or ‘auto-reject alcohol claims’—it’s completely up to you and your admins) to determine whether an expense should be:
- Automatically approved
- Rejected with feedback
- Escalated for manual review
- The decision process is intelligent and dynamic, powered by a model that “learns” with every step it takes, rather than blindly following static logic.
What challenges does Smart Audit solve?
Most expense management systems mirror manual processes, but just take them online. The same line managers who struggled to find time (or motivation) to review claims are now simply clicking “approve” on a screen. That ultimately leads to:
- Expense claims sitting waiting for a response.
- Approvals varying widely based on who reviews them.
- Month-end finance reviews are rushed and overwhelmed.
- Line managers avoid rejections to maintain team harmony, even when claims don’t stack up.
Smart Audit tackles these head-on by removing the weak links in approval chains. It provides fast, consistent, rules-based decisions—freeing up time and reducing errors across the board.
What’s so great about Smart Audit?
- Built-in intelligence: It doesn’t just follow rules—it reasons, checking previous steps and context to make the next best decision.
- Customisable agents: Set different rules for departments, roles, or even locations. Expenses from London sales might follow different standards from Newcastle marketing, and that’s okay—Smart Audit handles both.
- Drastically reduced workload: Finance teams get clean, pre-checked data. Line managers no longer need to approve routine claims. Everyone wins time back.
- Fully integrated: If Smart Audit ever flags something for manual review, it flows straight into your existing approval workflows for human intervention.
Let’s change how you manage expense approvals
Smart Audit is live and already transforming how teams manage approvals. It’s fast, fair, intelligent, and adaptable—everything traditional workflows aren’t.
If you’re already using Capture Expense, Smart Audit is available today. If you’re not, there’s never been a better time to switch. We’re shipping new AI features faster than ever, and we’d love for you to join us.
Want to see Smart Audit in action? Let’s book a demo!
Find out more about Capture Expense
We’re so much more than just an app to track your business expenses. From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.