We’re thrilled to introduce Trips—our new and improved travel expense management functionality designed to give you more control, visibility, and accuracy to every journey.
From managing mileage to setting time-based allowances, Trips is built for finance teams that want to guarantee policy compliance, instantly access in-depth reports, and customise the way their teams spend across journey types.
Let’s look at what Trips can do!
What does Trips do?
Trips improves how you manage employee travel expenses by setting time-based spend limits across multiple categories for each trip you create. And as you’re creating these limits on a per-trip basis, you’ll see greater compliance with your internal policies and have greater control and visibility of spend.
We’ve broken trips down into four key features that tackle the most common problems you face when managing travel costs:
Subsistence rates
Trips allows you to set subsistence and travel allowances that align with the trip duration and destination, so expenses are accurately capped according to your company policy.
Mileage
Easily track and manage mileage by recording travel distance, duration, and any specific journey notes for each trip. It also allows your travellers to map routes with waypoints and stops, optimising each trip while automatically calculating mileage for distance-based expense reporting.
Time-based spending limits
With time-based spend limits, Trips gives you way more flexibility than managing a daily or monthly budget. You can apply these limits across various categories, guaranteeing that spending remains in line with policy throughout each trip.
Policy compliance
Trips enforces your spend policies automatically, so all travel stays within designated limits and reduces the risk of unauthorised expenses. With real-time compliance alerts, any spending outside set limits is flagged immediately.
How Trips supports Enhanced Reporting Requirements (ERR) in Ireland
Managing expenses in Ireland? Great news – Trips guarantees that all travel-related expenses are compliant with Revenue guidelines. With automated tracking and organised reporting, you can confidently meet ERR standards without the manual work, with functionality supporting three key areas:
- Journey hours: In Trips, rates are based on the total duration of the work-related journey (e.g. less than 5 hours, between 5 to 10 hours, or more than 10 hours).
- Expense categories: Only certain categories qualify for subsistence rates, such as meals, accommodation, and specific transportation expenses.
- Revenue reporting: Detailed records can be generated for submission to Revenue, where all expense categories align with the predefined descriptions.
What’s so great about Trips?
Trips brings all your team’s travel expenses into one easy-to-use space, so there’s no need for manual processes like spreadsheets and lengthy email chains. Plus, travel managers can approve and manage bookings, attach relevant documents like tickets, and access real-time insights—all while keeping expenses within budget and policy.
Ultimately, Trips reduces admin work, improves your spend visibility, and gives you full control over your team’s travel spend without the high cost of complex travel management systems.
Get started improving your travel management
Trips is available within the Capture Expense app, making it easy to implement right away. Simply log in, navigate to Trips, and begin setting your travel allowances, spending limits, and tracking preferences.
If you’re new to Capture Expense, reach out to book a demo and start managing travel expenses with total control.