Fast, automated credit card reconciliation
Save time, cut mistakes, and keep everything in check. Our credit card reconciliation software together brings together out-of-pocket expenses, card transactions, receipts, and invoices—all automatically matched for you.
- Integrate with Open Banking
- Attach invoices and receipts
- See transactions in real-time
- Reconcile transactions in seconds
- Report on expenses and card spend together
Intelligent brands taking total control of company spend
Reconcile your corporate cards in minutes
Integrate your corporate cards
Connect with Open Banking
Sync with a network of banks, like ClearSpend, Barclaycard, and MiVision.
Assign cards to users
Link card holders with Capture Expense users so everything flows to the right place.
Import bulk uploads
Import bank statements as an alternative to Open Banking.
Bring everything under one roof
Gain a total view of spend
Bring together out-of-pocket expenses and card transactions in one place.
Attach invoices and receipts
Your teams upload the right documentation for their transactions.
Automate reconciliation
Free up hours and days’ worth of work by automatically reconciling all transactions.
Report on card spend in real time
See a real-time transaction feed
Understand credit card spend exactly as it happens with a real-time feed.
Get in-depth insights in seconds
Ask your finance copilot anything about your card spend for an instant response.
Speed up month-end
Close your books faster every single month by cutting out manual work.
Find out more about Capture Expense
We’re so much more than just an app to track your business expenses. From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.
From set up to go live, the process and communication has been second to none. The Capture Expense team has been great to work with, very helpful and answered all of my questions with patience and efficiency. It has been very well received by all of our users, there are now people claiming expenses that would not do so before as the process was too complicated and clunky! Now they can submit through the expenses app with ease and from anywhere!
– Finance Operations Manager, NEU
How does corporate credit card reconciliation software work?
Credit card reconciliation software works by syncing your cards with Capture Expense, and automatically matching transactions from your company’s credit cards with uploaded receipts and expense reports. It’ll also flag any unmatched or duplicate transactions for review, making it easy for you and your teams to identify errors or missing receipts. It works in three easy steps:
1: Link your corporate cards
Connect your teams credit card with your account just once and see all your spend in one place.
2: Attach invoices and receipts
Simply upload or forward documents by email for automatic reconciliation by card holder.
3: Approve and report
Transactions are reported in accounts on the same day. No more month end delays.
Automated credit card reconciliation FAQs
How do I connect my credit cards to Capture Expense?
To connect your credit cards to Capture Expense, you have two main options:
-
Use Open Banking: This is the easiest and most seamless method. Simply connect your corporate card account through Open Banking, and transactions will flow directly into Capture Expense for easy reconciliation.
-
Set up a bank feed: If your bank doesn’t support Open Banking, you can set up a feed to transfer transaction data. This requires contacting your bank to authorize Capture Expense as a third-party provider. Your bank will guide you through completing a form to enable file transfers via FTP. Once approved, transactions will be automatically shared and can be assigned to user accounts in Capture Expense.
What credit cards does Capture Expense integrate with?
Capture Expense works with both UK Visa and Mastercard credit cards provided by a variety of trusted issuers, like HSBC, Lloyds, NatWest, and Barclaycard. We’ve designed it to handle the cards your team relies on every day. On top of that, Capture Expense offers direct integration through Open Banking, making it even easier to stay connected. This includes accounts like ClearSpend or Barclaycard, giving you more flexibility and convenience when managing expenses.
Can employees upload receipts for card transactions?
Yes, employees can easily upload receipts using either the mobile app or the web portal—whatever works best for them. Once a receipt is uploaded, the system automatically works its magic by matching it to the corresponding card transaction. Unmatched transactions are flagged for review, making it simple for either the employee or the finance team to follow up. Plus, the system helps keep things on track by sending reminders or notifications about any missing receipts, so nothing slips through the cracks.
What are the benefits of automated credit card reconciliation?
Here’s just a few benefits to using automated credit card reconciliation:
-
Time savings: by eliminating manual data entry, you’ll save you and your finance teams days and hours of work.
-
Accuracy: by reducing the risk of human errors associated with manual reconciliation.
-
Real-time visibility: through real-time transactions feeds and reconciliation status.
-
Scalability: by using a solution that can easy scale to accommodate growing transaction volumes.
Extra features alongside your corporate card reconciliation
Travel Management
Easily manage travel expenses with time-based spend limits across all categories and journeys.
Mobile App
Submit, review, and approve expenses on the go with the Capture Expense mobile app.
Vehicle Mileage
Automatically calculate mileage with destination and end-point predictions, approved fuel rates, and carbon tracking.