Manage travel expenses with total control
Easily manage travel expenses with time-based spend limits across all your categories and journeys, keeping your team compliant and giving you greater control over costs.
Intelligent brands taking total control of company spend
Simplify your travel and expense management
Traditional daily or monthly budgets often fall short when managing travel expenses trip-by-trip. That’s where Capture Expense comes in; our travel and expense management functionality empower your finance team with per-journey spend limits, ensuring every trip aligns with company policies and stays within budget.
With automated spend control, real-time reporting, and reduced administrative work, you’ll manage travel expenses with total effectiveness – giving your team the control they need, without the hassle and complexity of traditional travel booking systems.
Customise your subsistence rates
Control the amount your users can claim for specific categories on a per-trip basis, across all types of travel. Mileage, meals, parking, transport… whatever is needed from your teams on their trip.
Enforce your travel spend policies
Stop out-of-policy spending when your team travels. Implement location-based subsistence allowances and automatically flag non-compliant spend, before the expense is claimed.
Set time-based spend limits
Some trips don’t need a full day policy. Whether it’s 5 hours or 10, set time-based spending limits for every journey, for better cost management and policy compliance across multiple trips.
Capture Expense Brochure
Unlock the power of real-time spending insights across your entire organisation. Dive into our brochure to discover how you can stay on top of reimbursements, bills, and credit card transactions as they happen, ensuring smarter financial decisions.
Manage travel expenses with smarter mileage claims
Easily capture every detail of your trips by logging travel distance, trip duration, and custom notes. Plan routes with interactive maps that let your teams visualise, adjust, and add stops along the way for smoother travel—while always claiming the shortest, most efficient journey.
Plus, automated mileage calculation streamlines distance-based expense reporting, saving time and reducing manual work in your travel expense management.
Stay on track with subsistence & policy compliance
Set precise, location-based allowances for subsistence and travel that adjust to each trip’s destination and duration. Instant compliance alerts catch any overspending right away, while built-in policy enforcement reduces unauthorised expenses.
And thanks to total flexibility, Capture Expense can be set up to meet the subsistence requirements of HMRC, Revenue, and more—so you’re always prepared to manage travel expenses and meet global compliance requirements.
From set up to go live, the process and communication has been second to none. The Capture Expense team has been great to work with, very helpful and answered all of my questions with patience and efficiency. It has been very well received by all of our users, there are now people claiming expenses that would not do so before as the process was too complicated and clunky! Now they can submit expenses with ease and from anywhere!
– Finance Operations Manager
Centralise travel and expense management
Easily submit hotel requests through Capture Expense, letting the travel team handle approvals directly in the app. Our pre-approval feature enables your travel managers to review, approve, and manage hotel and flight bookings for employees, with the ability to attach tickets and key details to each request.
That’s no more spreadsheets and email chains—saving time, cutting the admin, and avoiding the steep costs of complex travel management systems.
Understand your travel spend in real-time
Access real-time spending data when tracking employee travel expenses, automatically syncing data into your reports as and when spend happens on trips.
You have the ultimate flexibility in how and when you report on your travel expense management. Use as many dimensions as you like to build reports against values such as role, team, department, office, cost centre, project, and more. In whichever way you choose.
Why choose Capture Expense to manage travel expenses?
Total expense accuracy
Whether it’s pre-populated receipt data or automated mileage calculations, you’ll significantly improve the accuracy of your spend data.
All-in-one spend
By centralising your reimbursements, bills, and credit card transactions, you not only avoid the hassle of lost receipts but also significantly minimise paper-based tasks.
24/7 on mobile and desktop
Capture Expense is available on any device, at any time from any location. Its responsive layout means it adapts to every size of screen whether desktop, laptop or tablet.
Extra features alongside your travel expense management
Spend Controls
Automatically enforce your expense policies at the point of claim and stop your teams from overspending.
Carbon Reporting
Automate your carbon tracking across all travel and expense types for real-time carbon reporting.
Mobile App
Submit, review, and approve spend on the go with the business expense app built for busy, moving teams.