Over £6000 saved in VAT reclaim:
WBPS’ success story with Capture Expense
130 active users
are able to submit and approve expense claims from the expense app.
151 hours saved per month
resulting in a 73% reduction in the required time to fill in expense reports.
Capture Expense seamlessly automates 100+ monthly expense claims, streamlining WBPS’ financial reporting process
For over 40 years, WB Power Services (WBPS) have specialised in critical power installations, sales, hire and maintenance, operating all the way across the UK. WBPS have been a loyal customer of Capture Expense since October 2022 and have 130 active users.
We recently switched to Capture Expense, and it has been a game-changer for our expense management processes. James has been exceptional in ensuring a smooth transition and addressing any issues promptly.
We highly recommend Capture Expense to any business looking for an efficient and reliable expense management solution. Thank you, James and the Capture Expense team, for your outstanding support and expertise.
– Commercial Finance Manager
The challenge
- Lack of spend visibility: line managers needed to see the status of their teams’ expense claims.
- Lack of automated approval reports for expenses that are more than 4 weeks old: resulting in delays in approval cycles, lack of accountability, and potential for uncontrolled spending.
- Manual integrations: they required a solution that could seamlessly integrate with Sage 50.
- Inflexible spending limits on their corporate cards: with their previous expense management provider, users had to spend a certain limit overwise they couldn’t submit an expense claim.
The solution
- Real-time expense analytics: empowering line managers with instant access to detailed reports on their teams’ expense claims, ensuring they have the visibility needed to monitor and manage expenditures effectively.
- Automated reports sent out to the finance team: providing timely notifications for expenses pending approval for over 4 weeks, streamlining the approval process, enhancing accountability, and reducing the risk of uncontrolled spending.
- Effortless ERP integration: Capture Expense facilitated a seamless integration with Sage 50.
- Flexible spending limits: line managers have to ability to set individual spending limits so they are in full control over how much an employee can or can’t claim back on expenses.
The results
Faster expense submission
Capture Expense has significantly reduced the time it takes for employees to submit their expenses. Previously, it took 4 weeks, but now, most people submit expenses daily or weekly, leading to quicker reimbursement.
Fully digitalised system
Transforming WBPS’ expense processes into a fully digitised system has led to quicker processing, accurate data management, and improved overall cost-effectiveness
Real-time insights
By having access to real-time company spending data, our client can make well-informed decisions and effectively plan their budget.
Single view of spend
The management team has complete data overview to identify trends, monitor spend and keep on top of budget and cash flow.