Dynamic Protection Around the Clock
HMRC, VAT, tax, GDPR, data security… with Capture Expense, you’re covered. We’re proud of our certifications and infrastructure that provide you with everything you need for total compliance and advanced security, and then more.
Intelligent brands taking total control of company spend
Our partners
Crown Commercial Service
We’re a trusted supplier within the G-Cloud Digital Marketplace, something we’re proud to be part of.
Cyber Essentials
We’re proudly Cyber Essentials certified, a testament to our safeguarding against prevalent cyber threats.
Microsoft Azure
We use the most advanced Cloud infrastructure available, offering you total data security and reliability.
ICO
As we’re ICO registered, we deliver our services in strict compliance with GDPR and the highest standards of data protection.
Expense management compliance software for HMRC, VAT, GDPR, & security
Stay up to date
We consistently update our tax and fuel rates with HMRC guidelines, and you have the flexibility to record personalised business rates. Our system allows for cumulative tracking up to 10,000 miles, and it seamlessly adjusts for your employees that join the business at various points during the tax year.
Simplify tax reclaim
Wherever you operate globally, we guarantee precise tax calculations and adherence with accounting regulations for every transaction. Streamlining your tax treatment process for your staff and eliminating the need for finance teams to make VAT adjustments before approvals.
Auditable reports
Gain a clear advantage with our reporting and insights feature. It provides you with a comprehensive audit trail, transaction summaries, end-of-year reports, individual mileage totals, P11D items, value support for Tax Returns, and even VAT returns for those without accounting platform integration.
Find out more about Capture Expense
We’re so much more than just an app to track your business expenses. From saving days reconciling your credit cards to getting customised insights in an instant with your finance copilot, here’s everything you need to know about Capture Expense.
Powering possibilities through our data centres
We use robust and secure infrastructure with 24/7 dynamic protection and health monitoring across our software and servers.
Our datacentres are provided by Microsoft Azure, which offer Tier 3 level facilities that deliver 99.95% availability.
Microsoft Azure holds the following certifications to ensure the highest possible level of standards in data processing, security, and resilience:
A duty of care for your drivers
You have the option to enable DVLA checks, ensuring the verification of drivers’ licenses, MOT, and insurance. This feature enhances road safety for employees during business travels, promoting compliance and risk reduction within your organisation.
With 80% of our claims being travel-related, manual tracking was a time-consuming task, but Capture Expense streamlined the process, ensuring accurate and efficient recording of travel expenses.
– Financial Controller
Your needs are our priority
Our services are available 24hrs a day, 7 days a week.
Support is available 9:00 to 17:30 BST Monday to Friday, additional support outside of these hours is also available.
Expense management software features alongside data & security
Policy and Spend Control
Automatically enforce your expense policies with customisable controls designed to save your business money.
Integrations
Seamlessly integrate your expenses with accounting, payroll, and other back-office systems.
Global Expenses
Simplify your expenses worldwide, no matter where and when your teams are spending around the globe.