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Expense Management Software

Spend smarter,
achieve more with Capture Expense

Take control of your organisation’s finances with Capture Expense, the ultimate expense management software for simplifying business spending and boosting your bottom line.

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Intelligent brands taking total control of company spend

citizens advice
London stone
carnival
national education union
Edinburgh Science
The Church of England

One expense management system with a total view of spend

Capture Expense’s cloud-based platform allows your teams to save time and reduce clunky admin by automating expense management end-to-end.

Make expense reports as easy as possible

Capture Expense is built mobile-first, so your teams can easily raise expenses on the go. And to make it truly as easy as possible, we integrate with WhatsApp, Slack, and Teams—so your teams can simply send their receipt through text to automatically create their expense claim.

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expense management software user interface
quick approval process in expense management software

Speed up approvals at every stage

Line managers needn’t be bogged down with emails that get buried and claims that slip through. You have everything stored in one place, with custom, multi-stage approval workflows that can save 75% of your team’s time.

Cut costs by cutting overspending

With custom spend controls right down to an individual basis, your teams get automated alerts that stop out-of-policy expenses at the point of claim. You’ll improve your teams spend habits, reduce expense fraud, and keep every penny spent within your policy.

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cutting costs by spotting overspending
AI-powered expense management software

Let AI do the heavy lifting for you

We’re constantly developing new AI and automation. Like our Open Banking and smart AI reporting tools that simplify and streamline the expensing processes. Enhance analyses and reporting further with our Finance Copilot; designed to provide the exact information you need, in the format you need it, by asking a simple question. No matter what report you need, get it in a matter of seconds.

Control employee spending from anywhere

With our business expense cards, your employees can spend in over 30 countries and 12 currencies. Our physical, virtual, single-use, and travel-ready card options allow your team the freedom to spend securely and efficiently.

Spend and get billed in the same currency, cutting out conversion costs and protecting your business from unfavourable foreign exchange rates. Track all transactions in one platform, in real time.

business expense cards

What our customers are saying about us!

Dive into our glowing reviews and experience the satisfaction firsthand.

“The support we have received has been fantastic; we always receive a prompt and professional response with answers to any queries we may have. It is apparent how important it is to the team to continually improve Capture Expense and any feedback provided by us has been taken on board and almost always implemented for the best possible service.””

AlertSystemsBusiness Systems & Procedures Supervisor

“Brilliant tool for submitting expenses. The process makes keeping up with my business purchases so easy, the system is very flexible when it comes to setting it up for our business needs.”

London StoneFinancial Controller

“The software is very adaptable and the mileage claims/tracker functionality works very well with our growing fleet. It was also very easy to implement with great support from the Capture Expense team.”

WBPSCommercial Finance Manager

“I am really impressed with the Capture Expense product and service. We had additional requirements which they were happy to scope and develop the platform to meet our needs. Their customer service is great and they always resolve any problems or queries that arise. Capture Expense truly puts their customers first and I couldn’t be happier with their service!”

Group IT ManagerAlertSystems

Reducing your organisation’s cost, one expense at a time