The mobile expense app designed for field conditions
Built for teams on the move, Capture Expense arms your field engineers with everything they need to submit accurate expense claims at the point of spend, straight from their phone.
Intelligent field engineers taking total control of company spend
The expenses app that moves with you and your teams
With your field engineers always on the road, it’s difficult to track and report expenses in real-time. Lost receipts, ad hoc expense types, large volumes of travel expenses, delays in reimbursements.
That’s the beauty of Capture Expense; purpose-built for deskless, on-the-move teams, it’s packed with simple yet sophisticated features that speed up your processes, increase your VAT claim success, and save on costs – without the complicated functionality that’s hard to embed in your travelling teams.
Everything you need from a mobile app
Designed for teams that are constantly on the go, you get advanced mobile features for submitting, reviewing, and approving expense claims from any device, at any time.
Total ease of use for you and your engineers
We’ve built our user-friendly interface especially for field work conditions, prioritising your ability to submit, review, and approve expenses in just a few clicks.
Fully flexible and customisable
Tailor Capture Expense to your on-the-move teams—through integrations, policy controls, or mileage tracking—so that you can fully digitalise your expense process in a way that works for your teams.
Advanced reporting and insights
Access all the data you need, with total ease. Capture Expense’s suite of reports contains everything you need to track spending and keep on top of your budget in real-time—including AI powered insights.
BROCHURE
Everything you need to know about Capture Expense for field engineers
No one likes expenses. But you’ll love Capture Expense. Find out more about the simple yet sophisticated functionality designed for your travelling teams in our field engineers brochure.
Full mobile functionality for your remote teams
Submit, review, and approve expenses on-the-go. Enable your field engineers to automatically generate expenses on the spot, and the very point of spend.
With multiple ways to submit receipts from their phone—including our integration with WhatsApp—plus full mobile functionality for your approvers and admins, there’s no restrictions for you and your travelling teams.
Streamline mileage and travel logs for engineers on the road
Track, reimburse, and reclaim your field engineers’ mileage with total precision with everything you need for both private and company vehicles.
From HMRC approved and custom fuel rates to automated journey calculations to carbon emissions tracking, you’ve got everything you need in just a few clicks—including full functionality for maintaining vehicle duty of care.
I am really impressed with the Capture Expense product and service. We had additional requirements which they were happy to scope and develop the platform to meet our needs. Their customer service is great, and they always resolve any problems or queries that arise. Capture Expense truly puts their customers first and I couldn’t be happier with their service!
– Group IT Manager
Real-time, round-the-clock reporting for a remote workforce
Get the insights you need quickly and effortlessly, keeping you always informed and in control of what spend is happening out in the field—no matter how ad hoc your expenses become.
Simple approval workflows mean nothing slips through, and AI powered reporting gives you the data you need in an instant.
Seamlessly sync your field expenses with finance and payroll
Directly syncing with over 50 back-office systems, you’ll never have to struggle with double-data entry. You’ll gain an audit trail of all financial transactions, including a transparent record of all employee expenses.
And because you can integrate with a network of banks and corporate credit cards, you truly gain a full overview of spend in a single platform.
Over £6,000 saved in VAT claims for WBPS
Find out how Capture Expense saved WBPS 151 hours per month and £6,000 in VAT claims on their field engineers expenses.
Features your field engineers will love
Receipt scanning
Our powerful expense management software enables your teams to instantly scan receipts on-the-go, powered by intelligent OCR which extracts receipt data directly into expense claims—without having to type a thing.
Vehicle mileage
Automate your teams’ mileage calculations and make the most of HMRC approved fuel rates, making travel expense tracking easier and more precise than ever—powering accurate tax reclaims, every time.
Mobile app
Submit, review, and approve spend on the go with the business expense app built for busy, moving teams. Get all the features from your mobile devices that you need to manage expenses on-the-go.
Text, snap, done. Make it as simple as possible for your field engineers’ to submit their expenses with our WhatsApp integration, by raising an expense via a simple text message.
Card reconciliation
Connect your field engineers’ corporate credit cards for real-time transactions feed and automatic reconciliation with invoices and receipts—bringing all your corporate spend under one roof.
