The Revenue Compliant Platform for Expenses, Travel, & Subsistence
Get all the features and functionality you need to keep your employee expenses compliant, in one central platform—packed with features built especially for businesses in Ireland complying with Revenue rules.
Intelligent brands taking total control of company spend
Travel and expense functionality that keeps you Revenue compliant
Approved fuel rates
Benefit from Revenue approved and advisory fuel rates for both corporate and personal vehicles included in the app as standard, so you’re always fully compliant.
Full reporting functionality
Effortlessly track and report on all spend in Capture Expense, including all the reports you need to fulfil Revenue obligations—like Enhanced Reporting Requirements.
Fully integrated
Full integrations with a suite of back-office systems—like Exchequer, Xero, Cintra, or Sage—gives you a seamless data sync that eliminates manual, repetitive admin work.
Capture Expense Ireland Brochure
Unlock the power of real-time spending insights across your entire organisation. Dive into our brochure to discover how you can stay on top of reimbursements, bills, and credit card transactions as they happen, ensuring smarter financial decisions.
Built to manage cumulative bandings in vehicle travel and expenses
Capture Expense fully manages your cumulative mileage bands, automatically calculating your rate per kilometre changes depending on fuel, engine size, and distance travelled in the given tax year—so you’ll always reimburse the right amount in line with Revenue’s civil service rates.
You’ll also automatically calculate distance based on the lower of either the employee’s home or their normal place of work, so you’re fully covered with Revenue’s guidelines.
Full access to the reports you need for Enhanced Reporting Requirements (ERR)
Pull all of information you need to fulfil your Enhanced Reporting Requirements (ERR) directly in Capture Expense, giving you everything you need to stay Revenue compliant. In-platform, simply generate your report with data spanning:
- Small benefit exceptions
- Travel and subsistence
- Remote working daily allowance
The support we have received has been fantastic; we always receive a prompt and professional response with answers to any queries we may have. It is apparent how important it is to the team to continually improve Capture Expense and any feedback provided by us has been taken on board and almost always implemented for the best possible service.
– Business Systems & Procedures Supervisor
Set time-based limits for total compliance
In Capture Expense, you’re not limited to daily budgets across journeys and rates. Rates are based on the total duration of the work-related journey—like less than 5 hours, between 5 to 10 hours, or more than 10 hours.
You’ll find all of this in the functionality that we call Trips—which is your ultimate Ireland compliance partner for travel expense management. Our Trips functionality allows you full control over your subsistence rates, categories, journey hours, and reporting in a way that’s totally compliant with Revenue, so you have all the tools you need.
Why choose Capture Expense
75
Overall time saved by replacing manual systems
44
Reduction in spend based on policy controls
60
Reduction in repetitive tasks and administration
34
Increase in VAT claim success
Extra features alongside your business expense app
Reimbursements
Easily approve and manage reimbursements for out-of-pocket expenses in Capture Expense, syncing data with your finance and payroll systems for total ease.
Receipt scanning
Make the most of smart OCR and never manually process receipt data again. Enable your teams to snap and send receipts on-the-go, automatically creating and raising expenses.
Corporate Card Reconciliation
Connect your teams corporate credit cards to Capture Expense. Keep all your business expenses in one place with Open Banking integrations, for a real-time window into all company spend.
Global Capabilities
Customise spend in 100+ currencies and simplify your global transactions—no matter where your team travel.
Policy and Spend Control
Automatically enforce your expense policies at the point of claim and save on spend with customisable spending limits, multi-stage approval workflows, and out-of-policy alerts that stop your teams from overspending.
Why choose Capture Expense?
Total expense accuracy
Whether it’s pre-populated receipt data or automated mileage calculations, you’ll significantly improve the accuracy of your spend data.
All-in-one spend
By centralising your reimbursements, bills, and credit card transactions, you not only avoid the hassle of lost receipts but also significantly minimise paper-based tasks.
24/7 on mobile and desktop
Capture Expense is available on any device, at any time from any location. Its responsive layout means it adapts to every size of screen whether desktop, laptop or tablet.
A Guide to Expense Management Compliance in Ireland
The information you need to make sure your business complies with Revenue guidelines across policies, tax, reporting, allowances, and more—bridging the gap between in-depth explainers and those that lack the extra context you need!