We’re thrilled to introduce Trips—our new and improved travel expense management functionality designed to give you more control, visibility, and accuracy to every journey. From managing mileage to setting time-based allowances, Trips is built for finance teams that want to guarantee policy compliance, instantly access in-depth reports, and customise the way their teams spend across journey types. Let’s look at what Trips can do! What does Trips do? Trips improves how you manage employee travel expenses by setting time-based spend limits across multiple categories for each trip you create. And as you’re creating these limits on a per-trip basis, you’ll see greater compliance with your internal policies and have greater control and visibility of spend. We’ve broken trips down into four key features that tackle the most common problems you face when managing travel costs: Subsistence rates Trips allows you to set subsistence and travel allowances that align with the trip duration and destination, so expenses are accurately capped according to your company policy. Mileage Easily track and manage mileage by recording travel distance, duration, and any specific journey notes for each trip. It also allows your travellers to map routes with waypoints and stops, optimising each trip…
We know that Capture Expense already does a lot of the heavy lifting for you, particularly when it comes to automating your expense management processes. But what if there was a way to take it even further? And there is, that’s why we’re thrilled to introduce AI-powered expense category matching. Your life before AI-powered matching You had to manually assign accounting categories to each merchant during the reconciliation process. While this helped somewhat by automatically assigning categories to future receipts from the same merchant, it still required ongoing manual effort on your part (which eats away at us). And with the vast array of merchants you might partner with, this step could become quite tedious, dare we say BORING! But now… What you’ll be able to do with AI-powered matching Our new AI-powered matching feature changes the game for your finance teams. Now, accounting categories are automatically assigned when receipts are uploaded or corporate card transactions are processed. This means less manual input and more accuracy! Our sophisticated AI will always make sure that both categories and VAT are correctly applied, and that your company policy rules are enforced. Key benefits include Automatic category assignment: no more manual mapping—save time and…
Introducing Just Ask James, Capture Expense's new reporting tool that’s set to change the way you handle expenses forever. We know that visibility of your company's expenses and departmental spend is essential to control costs and manage budgets, but it can be difficult (and if we're honest, pretty boring!) to stay on top of. Now, instead of digging through spreadsheets or complicated reports, you simply ask James. That’s right—Just Ask James is built directly into the software and uses the power of AI to give you instant insights, all from simply asking a question. Here’s how it works: Ask your question: Type your question in the chat, leave an audio recording or send an email. Get instant answers: Want to know which department has the most expenses? Curious about which employees are spending the most? Need a month-by-month breakdown? Just ask, and James will provide the answers in any format you like. No More Hassles: Forget about messy spreadsheets and complex reports. With James, all the data you need is right at your fingertips, just a question away. This is a huge win for finance teams everywhere. Just Ask James makes it easier to control costs and make quick decisions,…
Managing expenses just got even simpler with the latest feature from Capture Expense - WhatsApp Integration. With our new WhatsApp Integration, your team can submit their expenses via a simple text message. Whether they're on the go or in the office, a quick snap of the receipt sent straight to Capture Expense and they're done! The receipt then instantly populates into Capture Expense, providing real-time data at your fingertips.
We're thrilled to announce that Capture Expense is now a certified partner with Xero, one of the leading cloud accounting platforms. What does this mean for you? Well, it means seamless integration and effortless expense management. Our x2 way API integration ensures that your data flows smoothly between Xero and Capture Expense, eliminating the hassle of manual entry and saving you valuable time.
Capture Expense have released a new online sign-up feature which allows users to independently purchase the product themselves. They are one of the first major UK expense platforms to introduce this functionality and empower users with complete autonomy throughout their platform purchase journey. It enables users to create and set up their own accounts, and move seamlessly from free trial to active subscription.
