Scan Expense Receipts
in seconds
Automate your receipts management and expenses with Capture Expense. Our receipt scanner
extracts data in real-time and automatically generates expenses—so you don’t have to.
The expense system that’s built for your challenges
Losing track of your receipts?
Your teams upload their receipts from the very point
of spend, helping you increase your VAT reclaim by 34%
Worried about compliance?
Capture Expense offers you reliable and secure digital receipt
storage that is HMRC compliant and fully secure.
Trouble with out-of-budget spending?
You’ll save 44% on company spend by automatically categorising
receipts based on your organisations own expense categories.
Capture Expense’s automated receipt tracking system has revolutionised our approach to managing expenses. The seamless and efficient handling of a substantial number of receipts and documents has significantly reduced the administrative burden on our team.
– Group Financial Controller
Understand your costs in real-time
Scanned receipts are instantly added to your reporting suite as it happens so you can track your business expenses in real-time, at every stage of the expense management process. What’s more, all receipt transactions integrate with our payroll software, to create a joined-up view of spend across departments.
Access every insight you need in seconds
With your AI powered finance copilot, reporting is conversational—so you simply ask for any insight in any format, and you can pull any piece of information you need, instantly.
Make raising expenses as easy as possible
Our expense management system is built into the fabric of messaging apps your people already use every single day, so they can submit an expense with a quick text.
Why people love our receipt scanning system
Don’t waste any more time and money on expenses
Let’s talk about how we can make Capture Expense the best receipt scanning and management software for you. We’d love to show you the platform in action and how you can:
Automate your expense management process
Track expenses in real-time
Access instant spend insights with AI reporting
Control spend with custom policies and approvals
Book a Demo Today
Smart brands taking total control of expense management
What is business receipt scanning software?
A business receipt tracker allows you to extracts your team’s spend data and store it digitally. Capture Expense software includes advanced OCR technology that scans receipts in real-time then automatically generates and categorises expenses—so you don’t have to.
Our receipt tracking app can be accessed from any device, resulting in less receipts lost, less paper processes, and less time spent chasing.
How long should I keep business expense receipts?
In the UK, it’s generally recommended to keep business expense receipts for at least 5 years for tax purposes. This duration ensures compliance with HM Revenue & Customs (HMRC) guidelines and allows for any potential audits or inquiries. However, specific circumstances or industries may warrant longer retention periods.
Not in the UK? In general, it’s advisable to keep receipts for at least three to seven years for tax purposes. However, certain expenses, such as those related to assets or investments, may require longer retention periods. It’s always best to consult with a tax professional or accountant for specific guidance tailored to your business and location.
Can I store expense receipts digitally?
In the UK, HM Revenue & Customs (HMRC) accepts digital copies of receipts as long as they are accurately recorded and stored in a manner that maintains the integrity and readability of the original document. This means that scanned or photographed copies of receipts are generally acceptable, provided they are legible and contain all the necessary information (such as the date, amount, supplier details, and nature of the expense). Capture Expense offers you reliable and secure digital receipt storing.
If you’re not based in the UK, the requirements for storing business expense receipts may vary depending on the regulations of the country or jurisdiction where your business operates. Many countries have similar guidelines to the UK, allowing for digital storage of receipts as long as certain criteria are met to ensure the integrity and accuracy of the records.
Does the Capture Expense receipt scanner support multiple languages?
Yes, the Capture Expense receipt scanning feature works with over 100 different currencies and languages, thanks to our AI-powered OCR technology. That includes historical and real-time exchange rates, so you can take Capture Expense overseas while simplifying your transactions and reducing foreign exchange costs with regional billing. Read more about our global capabilities over on our global expense management page.
Do I need a VAT receipt to claim expenses?
In many cases, you do not necessarily need a Value Added Tax (VAT) receipt specifically to claim expenses. However, having a VAT receipt can be beneficial for businesses registered for VAT as it provides evidence of the VAT paid on the expense. This allows you to reclaim the VAT as input tax if it’s related to taxable supplies for your business. For expenses to be eligible for reimbursement or tax deduction, what’s generally required is a valid receipt or document that provides details of the expense, including the date, amount, supplier/vendor details, and description of the goods or services purchased.
Does the Capture Expense app support multiple currencies?
Yes, the Capture Expense app supports over 100 global currencies with automatic conversion rates. You can read more about it here: Global Expense Management.
How much does the Capture Expense receipt tracker cost?
Capture Expense offers a variety of pricing plans to suit different business needs. We provide a two-week free trial, allowing you to explore our platform’s features and benefits. In addition to the free trial, we offer business and enterprise pricing plans, each tailored to specific requirements. These plans come with various features and scalability options to accommodate organisations of different sizes and complexities. Visit our pricing page to learn more.
