30 Users, 1 Solution:
Henry Adams’ Journey to Seamless Expense Management and VAT claim success
From 20 minutes to 3 minutes
resulting in an 88% reduction in the required time to fill in expense reports.
67% increase in VAT claims
leading to a substantial financial gain for the company.
Tripling savings: How Capture Expense redefines cost-effectiveness for Henry Adams
Henry Adams is a reputable real estate agency with a rich history of serving clients since its establishment in 1990. Known for their expertise, professionalism, and personalised approach, they are dedicated to helping individuals and families find their dream homes across various locations.
Henry Adams’ typical expense costs £25.71 to process, they average 30 reports per month for a total of £771.30. Choosing Capture Expense is expected to reduce costs to less than one-third of the current expenditure.
Capture Expense has truly transformed the way we manage business expenses at Henry Adams. Their features dedicated to reimbursements have streamlined the entire process, ensuring that our team is reimbursed promptly without the need for extensive manual intervention.
– Project Leader
The challenge
- Manual expense process: Using spreadsheets to fill out expense forms increased their workload and potential for errors.
- Lack of automated approval process: Resulting in delays in approval cycles, lack of accountability, and potential for uncontrolled spending.
- Accurately tracking spend: Difficulty optimising budgets, identifying cost-saving opportunities and maintaining financial control.
The solution
- Digital expense claims: The implementation of AI-powered OCR ensures real-time processing, automatically creating claims or attaching receipts directly to credit card transactions, significantly reducing manual effort and improving efficiency.
- Automated expense approvals: Capture Expense offers a flexible multi-level approval system. Reports can have any number of approval stages, based on user or cost centre criteria, and the value of the claim can determine the appropriate approver and the number of stages required.
- Real-time expense analytics: Empowers users with instant access to company spending data, facilitating strategic decision-making and personalised budget planning through dynamic views tailored to individual business roles.
The benefits
- Embrace a fully digital, paperless system with advanced receipt management.
- Leverage advanced OCR technology to minimise manual entry, enhance automation, and elevate system intelligence.
- Gain access to extensive reporting capabilities and unlimited analytical depth through the use of tags.
- Open banking for commercial credit cards
- Reimbursements for out of pocket claims
- Seamless integration with over 50 back-office systems.
The results
Cost savings
Capture Expense’s streamlined process for expense submission, approval, and integration has reduced the administrative workload, leading to significant cost savings.
Single view of spend
The management team has complete data overview to identify trends, monitor spend and keep on top of budget and cash flow.
Multi-stage workflow approval
Our system offers full customisation, allowing Capture Expense to seamlessly align with our client’s intricate, multi-layered expense approval workflows.