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AI and Copilot

AI and Copilot: just ask

Employees submit receipts, raise mileage and ask questions in the apps they already use. Finance asks for reports in plain English. Every receipt is read, categorised and checked. No novelty, just less effort.

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User Copilot

Submit receipts, create expenses, raise mileage, match to card transactions, answer questions and change how an expense is processed, from WhatsApp, Teams or Slack.

Finance Copilot

Ask questions about company spend, generate reports, investigate variances and find trends, exceptions and risks, with access scoped to the user and organisation.

Receipt intelligence

OCR and AI extract receipt data, suggest categories, match receipts to transactions, detect duplicates and suspicious submissions, and support VAT checks.

User Copilot

Meet people in the apps they already use

Mobile apps were a big step, but they still need downloading, learning and logging into. The User Copilot goes one better: a photo on WhatsApp or a message in Teams becomes a claim, with structured replies to confirm payment method or add what is missing. Adoption is immediate and training is close to zero.

  • Submit receipts and create expenses by sending a photo
  • Raise mileage from home, office, postcodes and waypoints
  • Ask what is outstanding, what was paid, what needs approval
  • Managers can ask about their team's expenses and approve on the spot
  • Any language, with real-time notifications and confirmations
Explore the User Copilot
WhatsApp
I drove from NE21 5PU to SN11 8AR, create a mileage claim

Capture Expense

Thanks Jonny! Your claim on Wed, 22nd Jan has been created with a distance of 297 miles @ 0.25 totalling £74.26. You can view the claim in draft expenses. View
Mileage claim

NE21 5PU Blaydon

SN11 8AR Calne

297
miles
£0.25
per mile
£74.26
claim

Wed 22 Jan, saved in draft expenses

Finance Copilot

Ask a question, get a report

Getting information out of finance systems usually means a hundred versions of the same report or an export to Excel. The Finance Copilot answers questions such as top spend by user this year, travel spend last month or new vendors added this quarter, and returns charts, tables and summaries you can share or schedule.

  • Dynamic reporting without building reports
  • Variance, trend and exception analysis on request
  • Controlled, read-only access scoped to the organisation and user
  • Works inside Microsoft Teams as well as the web app
More about reporting and insights
app.captureexpense.com
The Finance Copilot showing the top ten categories by spend as a table and a line chart

Receipt intelligence

Read, categorised and checked before anyone looks

Document intelligence reads receipts and invoices in real time. AI-powered category matching assigns the accounting category and VAT, marked with a sparkle so users know it was automatic. Smart Audit then checks the line for duplicates, policy and VAT risk.

  • Category and VAT suggestions with a one-tap override
  • Receipt to transaction matching for corporate cards
  • Duplicate, altered and AI-generated receipt detection
See Smart Audit
Receipts

Receipts

6 unreported

  • Fri 24 Apr 2026New

    2 Knives Bar and Kitchen

    £48.10

  • Thu 12 Mar 2026

    London North Eastern Railway

    £231.90

  • Mon 2 Feb 2026

    Mestizo Chelsea

    £181.46

  • Fri 16 Jan 2026

    Boots UK Limited

    £9.65

  • Wed 10 Dec 2025

    B Bagel Fulham

    £6.60

  • Tue 18 Nov 2025

    Harrods Limited

    £49.00
Scan receipt

Security

Designed so AI never becomes a data risk

Product data is never used to train public models. Natural language questions are converted into controlled queries against isolated, read-only reporting data for your organisation and user, with restricted database users behind them. Administrators can disable conversational services for a person if a device is lost, and human approval is retained for sensitive actions.

  • Per-organisation and per-user data isolation with read-only access
  • Thin interface: your input becomes a query, only the result comes back
  • Conversational services can be disabled per user instantly
  • GDPR-aligned handling, Cyber Essentials, UK Azure hosting
Security and trust
Microsoft Teams
How many claims do I have outstanding?

Capture Expense

You have a total of 490 outstanding claims.
How many are in the approval section?

Capture Expense

You have 183 claims currently in the approval section.
Message
Draft expenses
  • 2 Knives Bar and Kitchen £48.10
  • Tesco £12.40
  • Amazon £31.99
Type
Incidental expense
Category
Meals and drinks
VAT
£8.01
Amount
£48.10
Submit Edit Split Notes

Book a demo

See ai and copilot on your own process in 30 minutes

Bring a couple of real claims and your finance system. We will show you how each one flows from receipt to ledger.

Book a demo Start a free trial

Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day

In detail

Everything in AI and Copilot

  • WhatsApp

    Through Twilio, with admin control per user.

  • Microsoft Teams

    User and Finance Copilot inside Teams, IT-friendly for managed devices.

  • Slack

    The same copilot for Slack-first organisations.

  • Voice and text

    Talk or type, in any language.

  • Real-time notifications

    Approvals needed, claims approved or rejected, with deep links into the app.

  • Smart categories

    AI assignment with merchant memory and user override.

Trusted by finance teams across the UK and Ireland

  • National Education Union
  • Lagardère Travel Retail UK
  • Macfarlane Group
  • Monotype
  • Soil Association
  • FRP Advisory
  • SMMT
  • Nichols plc
  • Cromwell
  • Usborne Publishing
  • Innis & Gunn
  • Ipswich Town Football Club
  • Pizza Pilgrims
  • Pasta Evangelists
  • Wain Homes
  • Cifas
  • World Nuclear Association
  • Screen Ireland
  • All Souls College, Oxford
  • SSAB
  • Citizens Advice
  • Carnival
  • Leighton
  • Edinburgh Science
  • London Stone
  • Autex Acoustics
  • B&H Worldwide
  • WBPS

Questions

Frequently asked questions

Can't find what you're looking for? Talk to us and we'll answer within a working day.

Do employees need WhatsApp on a work phone?
No. The User Copilot also runs in Microsoft Teams and Slack, which suits organisations with managed devices. Many customers offer WhatsApp for field teams and Teams for office staff.
Is our expense data sent to public AI models?
No. Capture Expense does not pass your data to open models for training. Questions are converted into controlled queries against isolated reporting data for your organisation, and only the result is displayed.
Can we turn the AI features off?
Yes. Conversational services can be switched off for the organisation or for an individual user, for example if a device is lost. Smart Audit can run in insights-only mode or be disabled, and category suggestions can always be overridden.

Works with

Related parts of the platform

User Copilot

Submit receipts, raise mileage and get answers from WhatsApp, Microsoft Teams or Slack. Nothing to install.

Learn more

Smart Audit

AI checks every claim against policy, VAT rules and history, then approves, rejects or escalates with the reasons attached.

Learn more

Reporting and insights

Conventional reports, scheduled PDFs, audit exports, carbon reporting and natural-language questions through the Finance Copilot.

Learn more

From the blog

Further reading

Just ask. See the copilots in action.

Bring a receipt and a question to the demo and we will show you both being handled in seconds.

Book a demo Start a free trial

Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day

Free trial Book a demo