Construction and engineering
Expense management for construction and engineering
Site teams spend on materials, fuel, meals and lodging across dozens of jobs. Capture Expense codes every receipt to the job, calculates mileage between sites, applies subsistence rules and posts the lot with the right VAT.
Visit to Head Office for Training
Susi Sharples, 04 Aug 24 to 06 Aug 24
- Hotel Accommodation pre and post training course 300.00
- Staff Training Training Course Fee 100.00
- Meals & Drinks Subsistence 25.00
- Trains & Tubes Train ticket to and from Head Office 50.00
Total475.00 GBP
Ireland, civil service rates Active
| Up to hours | Rate |
|---|---|
| 5 to 10 hours | €19.25 |
| Over 10 hours | €46.17 |
| Overnight | €205.53 |
Departed 07:30, returned 19:10: 11 hours 40 minutes, over 10 hours band applied
Sound familiar?
The problems we hear most often
- Receipts arriving weeks late from site, faded or missing
- Fuel cards, company cards and personal spend all reconciled by hand
- Mileage between sites estimated, and commute rarely deducted
- Job costing that lags because expenses are coded at month end
How Capture Expense helps
What changes
Receipts from the cab
A photo on WhatsApp becomes a coded claim. No app to learn, no receipts to keep.
Site-to-site mileage
Postcode routes with waypoints, shortest route, commute deducted, and HMRC rates by vehicle. Duty of care checks licence and insurance.
Job costing in real time
Tags for job, site and cost code on every line, defaulted per person and changed per receipt when needed.
Cards reconciled automatically
Company and fuel card transactions imported and matched to receipts, posted per card scheme.
Subsistence and lodging rules
Time-based and location-based rates for nights away, with alerts when spend goes over.
Carbon reporting for tenders
Mileage and travel emissions calculated with DEFRA factors for bids and ESG reporting.
Book a demo
See how construction and engineering teams use it, in 30 minutes
Bring a couple of real claims and your finance system. We will show you how each one flows from receipt to ledger.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day
“The software is very adaptable and the mileage claims and tracker functionality works very well with our growing fleet. It was also very easy to implement with great support from the Capture Expense team.”
Customer stories
Organisations like yours
£6,000+ VAT reclaimed
Critical power services
Over £6,000 saved in VAT reclaim: WBPS's success story
Discover how Capture Expense streamlined WBPS' expense process, leading to faster approvals, reimbursements and greater efficiency.
Read WBPS's story
50% reduction in admin time
Electric vehicle infrastructure
From one day to one hour: how Source EV got expense processing under control
Find out how Capture Expense helped Source EV replace outdated processes with expense software that moves at a pace that matches their team.
Read Source EV's storyThe parts that matter most
Capabilities to explore
Trips and mileage
Pre-approve travel, set subsistence rates by destination and duration, and calculate mileage with commute deducted.
Learn moreCorporate cards
Import transactions from the cards you already use, match receipts automatically, post to the ledger with the right VAT.
Learn moreExpense management
Receipts, claims, reimbursements and mileage without the admin, on web, mobile or chat.
Learn more- 75%
- time saved by replacing manual processes
- 44%
- reduction in spend through policy controls
- 60%
- fewer repetitive finance admin tasks
- 34%
- increase in VAT reclaimed
From the blog
Further reading
- Why Construction Procurement Teams Are Losing Control of Expense Management, and How to Fix It Understand why construction procurement teams are losing real‑time visibility of project spend and, most importantly, you can fix it. Insights · Apr 2026
- The Hidden Cost of Desktop Only Expense Claims in Construction Desktop expense claims are creating costly delays on construction sites. See why mobile-first submission is the fix. Insights · May 2026
- HMRC Mileage Rates 2026/27: A Complete Guide Get the latest HMRC mileage rates for 2026/27, approved rates for cars, vans, motorcycles and bikes, advisory fuel rates, & compliance. Insights · Jun 2026
- HMRC Mileage Rate Increase: What Employers Need to Know About the New 55p Rate The HMRC mileage rate has increased to 55p for the first time in 15 years. Here's what UK employers need to update. Insights · May 2026
Questions
Frequently asked questions
Can't find what you're looking for? Talk to us and we'll answer within a working day.
Does it work for people without company email addresses?
Can we allocate one receipt across several jobs?
See how simple expenses can be
Book a 30 minute demo with one of our team, or start a free trial and explore a ready-made workspace with your own data.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day