Public sector
Expense management for the public sector
Public bodies need policy applied consistently, records that survive scrutiny, and procurement that does not take a year. Capture Expense is a Crown Commercial Service G-Cloud supplier, hosted in UK Azure, Cyber Essentials certified, and live in weeks.
Sound familiar?
The problems we hear most often
- Expense policy applied differently across directorates
- Freedom of information and audit requests answered from paper
- Long procurement cycles for enterprise platforms
- Staff on the road with no simple way to claim
How Capture Expense helps
What changes
Buy through G-Cloud
A Crown Commercial Service Digital Marketplace supplier, so procurement follows a route your team already knows.
Policy enforced, evidenced
Spend limits, category rules and Smart Audit apply the policy the same way every time, with reasons recorded.
UK hosting and certification
Microsoft Azure UK regions, Cyber Essentials, ICO registered, GDPR-aligned handling and SSO through Entra ID.
Records for audit and FOI
Timestamped receipts, approvals and exports, with a read-only auditor role for internal and external audit.
Directorates and entities
Cost centres, directorates and arm's-length bodies as tags or linked organisations, with central approval.
Weeks, not quarters
A structured four to six week implementation with a named lead and role-based onboarding.
Book a demo
See how public sector teams use it, in 30 minutes
Bring a couple of real claims and your finance system. We will show you how each one flows from receipt to ledger.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day
“Digital transformation in government finance: how Capture Expense streamlined a government's expense workflow.”
The parts that matter most
Capabilities to explore
Approvals and policy
Multi-stage Approval Records, line manager routing, category overrides, spend limits and alerts.
Learn moreSmart Audit
AI checks every claim against policy, VAT rules and history, then approves, rejects or escalates with the reasons attached.
Learn moreMulti-entity
One platform for groups with several legal entities, currencies, charts of accounts and approval chains.
Learn more- 75%
- time saved by replacing manual processes
- 44%
- reduction in spend through policy controls
- 60%
- fewer repetitive finance admin tasks
- 34%
- increase in VAT reclaimed
From the blog
Further reading
- A Guide to Expense Compliance in the UK Expense compliance is complex and time-consuming. Learn about what HMRC expect from you and how to create a robust expense policy. Insights · Apr 2026
- A Guide to Expense Compliance in Ireland for 2026 Revenue is helping businesses of all sizes follow their rules and establish good financial practices. Learn how to achieve expense compliance in Ireland. Insights · Feb 2026
- Travel Expense Policy Template & Guidelines A travel expense policy is like a rulebook for your business trips. Learn what a policy consists of and our guidelines when creating one. Insights · Dec 2024
- Company Expense Policy Template and Guidelines Managing business expenses can be tricky without clear guidelines. Read on for a step-by-step guide on creating an expense policy template. Insights · Aug 2024
Questions
Frequently asked questions
Can't find what you're looking for? Talk to us and we'll answer within a working day.
Are you on G-Cloud?
Where is data held?
See how simple expenses can be
Book a 30 minute demo with one of our team, or start a free trial and explore a ready-made workspace with your own data.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day