Charities, churches and dioceses
Expense management for charities, churches and dioceses
Clergy, volunteers and small teams across many parishes or projects need an easy way to be reimbursed, and the finance office needs every pound coded to the right fund. Capture Expense does both, at a price that respects the cause.
Sound familiar?
The problems we hear most often
- Paper claim forms posted to the diocesan or head office
- Volunteers waiting weeks to be reimbursed, and some not claiming at all
- Restricted and unrestricted funds coded after the fact
- Audit trails assembled from emails and envelopes
How Capture Expense helps
What changes
Easy for occasional claimants
Magic link sign-in, a simple app and WhatsApp submission for people who claim a few times a year.
Fund and project coding
Tags for fund, parish, project and grant, with categories filtered per entity so people only see what applies.
Multi-entity structures
Dioceses, parishes, trading subsidiaries and trusts as linked organisations or one organisation with entity tags.
Only active users are billed
Volunteers who do not claim in a month cost nothing that month.
Charity Commission ready
Receipts, approvals and changes timestamped, exported for independent examination or audit.
Charity finance systems
Xero, Sage, QuickBooks, Access, iplicit and more, with fund dimensions on every line.
Book a demo
See how charities, churches and dioceses teams use it, in 30 minutes
Bring a couple of real claims and your finance system. We will show you how each one flows from receipt to ledger.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day
“From Excel to excellence: Capture Expense's impact on our paperless journey.”
Customer stories
Organisations like yours
100% paperless expenses
Education
From Excel to excellence: DoNESC's paperless journey
Discover how Capture Expense’s impact on DoNESC’s paperless journey streamlined their financial reporting process.
Read Diocese of Norwich Education Services's story
5,377 expenses processed in 15 months
Education and trade unions
From monthly Excel spreadsheets to a complete expense system
Discover how Capture Expense digitalised NEU's expense management process to support their growing team and save valuable time.
Read National Education Union's storyThe parts that matter most
Capabilities to explore
Expense management
Receipts, claims, reimbursements and mileage without the admin, on web, mobile or chat.
Learn moreMulti-entity
One platform for groups with several legal entities, currencies, charts of accounts and approval chains.
Learn moreApprovals and policy
Multi-stage Approval Records, line manager routing, category overrides, spend limits and alerts.
Learn more- 75%
- time saved by replacing manual processes
- 44%
- reduction in spend through policy controls
- 60%
- fewer repetitive finance admin tasks
- 34%
- increase in VAT reclaimed
From the blog
Further reading
- HMRC Mileage Rates 2026/27: A Complete Guide Get the latest HMRC mileage rates for 2026/27, approved rates for cars, vans, motorcycles and bikes, advisory fuel rates, & compliance. Insights · Jun 2026
- HMRC Mileage Rate Increase: What Employers Need to Know About the New 55p Rate The HMRC mileage rate has increased to 55p for the first time in 15 years. Here's what UK employers need to update. Insights · May 2026
- Mileage Tracking 101: Simplifying Reimbursements for Remote Teams We cover all you need to know about mileage tracking, from compliance basics and AMAPs to how automation can help. Insights · Mar 2026
- Civil Service Mileage Rates in Ireland for 2026 Here are the new civil service mileage rates in Ireland for 2026, set by Revenue, effective from 1st September 2022. Insights · Feb 2026
Questions
Frequently asked questions
Can't find what you're looking for? Talk to us and we'll answer within a working day.
Do you offer charity pricing?
Can clergy claim mileage at the approved rates?
See how simple expenses can be
Book a 30 minute demo with one of our team, or start a free trial and explore a ready-made workspace with your own data.
Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day