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Expense management built for the United Kingdom

Most expense platforms are built elsewhere and localised later. Capture Expense was built in the North East of England for UK organisations, so HMRC rates, VAT rules and UK payroll are part of the product.

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Sound familiar?

The problems we hear most often

  • Advisory fuel rates and mileage allowances updated by hand every quarter
  • VAT reclaim missed on mileage and small receipts
  • Reimbursements keyed into UK payroll systems
  • Data hosted overseas, questions in security reviews

How Capture Expense helps

What changes

HMRC rates, maintained

Approved mileage allowance payments, advisory fuel rates and cumulative banding across the tax year, updated for you.

UK VAT done right

VAT codes per category, no-receipt defaults, mileage VAT receipts, and a VAT export for reclaim.

BACS and UK payroll

Bacs Standard 18 files and integrations with Cintra, Zellis and iTrent.

Hosted in the UK

Microsoft Azure UK regions, Cyber Essentials, ICO registered, G-Cloud listed.

DEFRA carbon factors

Emissions calculated with the UK government methodology for TCFD and voluntary reporting.

UK support

A team in Newcastle upon Tyne that answers the phone during UK hours.

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See how united kingdom teams use it, in 30 minutes

Bring a couple of real claims and your finance system. We will show you how each one flows from receipt to ledger.

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Customer stories

Organisations like yours

WBPS case study: over £6,000 saved in VAT reclaim £6,000+ VAT reclaimed

Critical power services

Over £6,000 saved in VAT reclaim: WBPS's success story

Discover how Capture Expense streamlined WBPS' expense process, leading to faster approvals, reimbursements and greater efficiency.

Read WBPS's story
Leighton case study: doubling the speed of reimbursements 2x faster reimbursements

Technology

Digitalising expenses to support Leighton's growing team

Discover how Capture Expense digitalised Leighton's expense management process to support their growing team.

Read Leighton's story
Crimson case study: from one week to one hour 1 hour monthly processing, down from a week

Professional services

From one week to one hour: Crimson's expense management transformation

Discover how Capture Expense streamlined Crimsons' expense process, leading to faster approvals, reimbursements and greater efficiency.

Read Crimson's story

The parts that matter most

Capabilities to explore

Trips and mileage

Pre-approve travel, set subsistence rates by destination and duration, and calculate mileage with commute deducted.

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Reporting and insights

Conventional reports, scheduled PDFs, audit exports, carbon reporting and natural-language questions through the Finance Copilot.

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Integrations

Native connectors, a REST API, SFTP and a large export library for accounting, payroll, HR, cards and messaging.

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75%
time saved by replacing manual processes
44%
reduction in spend through policy controls
60%
fewer repetitive finance admin tasks
34%
increase in VAT reclaimed

From the blog

Further reading

Questions

Frequently asked questions

Can't find what you're looking for? Talk to us and we'll answer within a working day.

Are HMRC rates updated automatically?
Yes. Approved mileage allowances and advisory fuel rates are maintained in the platform, and cumulative mileage banding resets with the tax year.
Do you support Ireland as well?
Yes. Capture Expense has fully managed Enhanced Reporting Requirements for Irish organisations built in. See the Ireland page for details.

See how simple expenses can be

Book a 30 minute demo with one of our team, or start a free trial and explore a ready-made workspace with your own data.

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Rated 4.9 out of 5 on Capterra No credit card for the trial Reply within one working day

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