2025 Expense Trends Infographic

This infographic is powered by real expense data from over 460 UK businesses and 371,000 claims—revealing the hidden habits, hotspots, and cultural clues behind company spend.

Fuelled by flat whites and meal deals…

• £34.6k spent at McDonald’s

• £31.6k spent at Costa

• £27.5k spent at Tesco

• £17.5k spent at Pret

• £16.4k spent at Greggs

Is your team expensing culture or cocktails?

• 68% of entertainment claims include alcohol

• Financial services leads the way with £1.1k spent per year per head on entertainment

Top venues…

• £4.6k spent at Gaucho

• £3.9k spent at Hawksmoor

• £3.7k spent at The Ivy

Who’s still working, or partying, after hours?

• 24% of late-night Uber rides submitted by tech engineering teams

• 4,400 Uber rides after midnight

• £53k spent on late-night Uber rides

From budget beds to branded stays, where your team checks in…

• £246k spent on Premier Inn (1,704 nights)

• £190k spent on Hilton (786 nights)

• £102k spent on Holiday Inn (668 nights)

• £59k spent on Marriott (168 nights)

• £36k spent on Travel Lodge (231 nights)

From instant approvals to inbox purgatory…

• 2.6% of expenses approved instantly

• 24.7% of expenses approved within a week

• 42.5% of expenses approved within a month

• 26.6% of expenses approved in longer than a month

• 3.6% of expenses still pending

WFH comfort? Not on the expense sheet…

• Only 7% of companies reimburse utilities

• £7.9k total WFH spend

• £4.8k spent on utilities & internet (52 claims)

• £76.5k spent on IT software & consumables (1,032 claims)

• £9.7k spent on home-related items (101 claims)

NEW!

2025 Expense Trends Report

Analysing expense data from January 2024 and June 2025 submitted in Capture Expense, here’s a rare, large-scale view into how UK organisations are spending and where finance teams are being truly stretched.

We analysed over £60 million in expense claims to find out what’s causing friction and finance fatigue. Read it now to find out the state of expense management in 2025!